Student Educational Records Policy
University Authorized Absences
Observance of Religious Holy Days
Administration of the Advanced Degree Programs
Credit Toward Degrees
Registration and Enrollment Requirements
Withdrawal (Resignation) from the University
Change of Graduate Major or Program
Graduation Requirements and Procedures
Graduate School Deadlines
Graduate Assistantship/Associateship Policy
Seeking Exceptions to Policies of the Graduate School
Course Designation System
Graduate students assume full responsibility for knowledge of all Graduate School and University rules, regulations and deadlines published in the Graduate Catalog and of all departmental and program requirements concerning their degree programs.
All students are expected to pursue their academic careers with honesty and integrity. Academic dishonesty includes, but is not limited to, cheating on a test or other coursework, plagiarism (offering the work of another as one's own) and unauthorized collaboration with another person. Students found responsible for dishonesty in their academic pursuits are subject to penalties that may range from disciplinary probation, suspension or expulsion from the University.
In accordance with the Rules and Regulations of the Board of Regents of The University of Texas System (Part One, Chapter VI), institutional procedures regarding allegations of academic dishonesty are outlined in Part Two, Chapter 2, of the U.T. Arlington Handbook of Operating Procedures. This information may be obtained by accessing the Dean of Students' Web site at www.uta.edu/studentaffairs/dos or the Student Judicial Affairs' Web site at www.uta.edu/studentaffairs/judicial affairs. Copies of each regulation can be obtained in the Dean of Students' Office on the lower level of the University Center.
Students may have access to their own educational records during regular office hours by contacting the person or the office that maintains these records. A student may appear in person or make a written request for a copy of the record to be mailed. Another person may not see a student's educational records unless the student gives written permission. One exception allows a parent or guardian who is providing one-half or more of the student's financial support to obtain the educational record. Faculty and staff members of the University have access to student educational records in performance of regular duties. If an educational record contains information on more than one student, then a student desiring access may review only parts pertaining to that student.
Students may have official copies of their U.T. Arlington
transcripts mailed to other institutions or may obtain copies for their own use.
A student must sign a request form in the Registrar's Office or mail
a signed, written request to release the transcript. Transcripts also
may be requested through the U.T. Arlington Web page at
www.uta.edu/transcripts. Requests will not be accepted by telephone or from
persons other than the student without that student's written permission.
The Family Educational Rights and Privacy Act of 1974 provides that a university may release directory-type information about students. The information released may include the following items: the student's name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height if a member of an athletic team, dates of attendance, degrees and awards received, and the last educational institution attended. Each year U.T. Arlington publishes a student directory that contains the student's name, major field of study and telephone number. The law states that a student has the right to withhold this information from the public and other students. A form requesting the withholding of this information is available in the Registrar's Office. Directory-type information also may be withheld by calling the U.T. Arlington SAM telephone system. Unless this form is completed before the Census Date of the fall semester, this data will be released as public information.
Students have the right to challenge the content of their
educational records to ensure that their records are not inaccurate, misleading
or in violation of other rights of students. This allows students
an opportunity to correct inaccurate or misleading information
and permits written explanation concerning the content of the
records. Any evidence regarding an inaccurate or misleading record should
be presented to the individual in charge of the office where the record
For admission, applicants are requested to submit their Social Security number, which serves as the basis for identification of various University records. Usage will vary according to requirements of the office in which the record is located.
A more detailed statement of the records policy is available in the Office of the Senior Vice President for Finance and Administration, Room 300, Davis Hall.
The Office of the Vice President for Student Affairs provides lists of students who have absences authorized by the University (e.g., participation in athletic events or scholastic activities that are officially sponsored University functions these are primarily activities that are funded by the University).
A student who must miss an examination, work assignment or other project because of an observance of a religious holy day will be given the opportunity to complete the work missed within a reasonable time after the absence.
A “religious holy day” means a holy day observed by a religion whose places of worship are exempt from property taxation under Section 11.20 of the Tax Code. A student will be excused from attending classes or completing other required activities, including examinations for the observance of a religious holy day. The period of the excused absence will include time for any travel needed to fulfill that religious obligation. The student will be given the opportunity to complete the work missed, within a reasonable time period following the absence, provided the student has properly notified the instructor. The instructor must be notified in writing at least one week in advance of the absence and the student must arrange with the instructor to make up missed work or examinations. The instructor is under no obligation to accommodate students who are absent or miss work without prior notification and make-up arrangements. Students who have properly notified the instructor will not be penalized for the absence. However, the instructor may respond appropriately if the student fails to complete the assignment or examination satisfactorily within the time limit following the absence set by prior arrangement.
If the instructor and the student disagree about whether an absence constitutes a “religious holy day” as defined above, or if there is similar disagreement about whether the student has been given reasonable time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the Office of the Provost. The decision of the Provost is final.
Each graduate program is governed by a Committee on Graduate Studies. The committee is composed of all full members of the graduate faculty in that program. Graduate faculty from allied fields may serve on the committee, when appropriate. In an interdepartmental program, the Committee on Graduate Studies is appointed by the Dean of Graduate Studies.
Each graduate program has a Graduate Advisor. The Graduate Advisor represents the Dean of Graduate Studies and the Committee on Graduate Studies in matters pertaining to advising graduate students in their academic areas. The Graduate Advisor's functions include clearing of students for registration, acting upon requests for drops, adds, section changes and special examinations; keeping graduate student records; and advising graduate students about their degree plans and programs of work. The name, office location and telephone number of each Graduate Advisor is listed at the beginning of each departmental or program description in this catalog.
Types of grades that may be assigned in courses at the University of Texas at Arlington (Valid Grades) consist of A, B, C, D, F, P, X, R, and W. The particular Valid Grades that may be assigned in a course are listed on the instructor's copy of the class roll issued at the beginning of each semester, and on the form instructors submit to report final grades at the end of the semester. Instructors may only use those Valid Grades listed on the class roll or final grade report to assign grades to students. Students uncertain about the grading policy in a course should consult their instructor at the beginning of the semester for information. Valid Grades for independent study, conference, seminar and readings courses vary widely among departments; therefore, a statement on Valid Grades and special grading policies, if any, is given at the beginning of the course descriptions for each program in this catalog.
Grade of X: The grade of X designates the grade of incomplete. A graduate student unable to complete all assigned work in a class in the semester in which it was taken may, at the discretion of the instructor, receive an X grade. This grade is not given automatically when a student does not complete all assigned work. It is the responsibility of the student to make arrangements with the instructor to secure an X before the semester ends. The grade of X will remain as part of the student's academic record until the work is completed and a final grade awarded. To receive credit for the final grade the instructor must submit a change of grade form. A grade of X does not carry credit value. This grade is not awarded in research, internship, thesis or dissertation courses.
Grade of R: The grade of R designates the grade of research in progress and is given only in research, internship, thesis or dissertation courses. A graduate student unable to complete assignments in one of these courses may, at the discretion of the instructor, receive an R grade. The R grade is a permanent grade and does not carry credit value. To receive academic credit in an R-graded course, a student must re-register for and successfully complete the course earning a valid passing grade for the course. In other words, a student may receive academic credit for passing an R-graded course only if the work is completed within a semester in which he or she is enrolled in the course. Grading policy in some courses may change during the period covered by this catalog. Grading policy for each course each semester is printed on the instructor's class roll. Students should verify grading policy with the instructor at the beginning of each semester.
Grade of W: A grade of W may be assigned if a student chooses to withdraw from a class after Census date, but prior to the last date to drop posted in the University's Academic Calendar. However, the grade of W is not automatically awarded. Graduate Students must consult with their Graduate Advisor before withdrawing from a class. Further, the student must secure the permission of the instructor and be passing the course (have a grade of A, B, C or P); at the time they intend to withdraw to receive a grade of W.
If an instructor assigns a grade that does not correspond to one of the Valid Grades for a course, the student's grade report from the Registrar will show a designation of N, meaning that no Valid Grade was received from the instructor. Because N grades are automatically converted to F at the end of the 12th week of class of the next regular semester, a student receiving an N designation on a grade report should contact the instructor immediately and request that a change from N to a Valid Grade be initiated.
Students enrolled in most research or internship courses will receive a pass (P) when the project or internship is completed, or a grade of research in progress (R), fail (F) or withdrawn (W).
The only grades awarded in these courses are research in progress (R), fail (F) or withdrawn (W).
The grades pass (P), research in progress (R), fail (F) and withdrawn (W) may be awarded in these courses. The grade of P can be awarded when the thesis or dissertation is defended successfully. Accordingly, a student must be enrolled in a six-hour thesis course or a nine-hour dissertation course the semester in which the thesis or dissertation is defended. Students typically enroll in these courses, defend and apply for graduation in the same semester.
Only courses completed with a grade of A, B, C, or P can satisfy graduate degree requirements. However, courses in which grades of D or F are earned will affect a student's grade-point average. A student must have a B (3.0) grade-point average in courses included in their program of work and a B (3.0) average in all work undertaken as a graduate student to have credits applied toward a graduate degree.
A student may repeat a course only if that course is specifically designated in this catalog as one that can be repeated for credit. A student who fails to receive credit (earns a grade of D or F) may repeat the course in order to obtain credit, in which case the grades for both attempts will count in computing the student's overall grade-point average. No student will be allowed to repeat a course in order to change a passing grade of C or higher.
No course that has been applied to any one degree, at any graduate or undergraduate institution, may be applied to any other degree, either directly or by substitution except in approved dual degree programs. The amount of shared credit between degrees in dual degree programs is limited and varies with the total number of hours needed to complete both degrees. See Dual Degree Programs in the Advanced Degrees and Requirements section of this Catalog for details.
Up to nine hours of advanced undergraduate credit from U.T. Arlington or another institution may be applied to a master's degree program if the hours have not been used to earn a previous degree and have the approval of the appropriate Graduate Studies Committee and the Dean of Graduate Studies.
Equivalent coursework completed at other institutions of recognized standing may be transferred to a master's degree program after evaluation and approval of the appropriate Committee on Graduate Studies and the Dean of Graduate Studies. No more than nine hours of transfer credit will be granted except in the professional master's programs that require more than 36 hours of coursework. In such programs, the number of transfer hours is limited to 25 percent of the total program hours. This rule does not invalidate written agreements between graduate programs and the Graduate School or agreements that are stated elsewhere in this catalog. Transfer credit will be accepted only for organized courses in which the student received a grade of B or higher and an official transcript showing the course(s) and grade(s) is required.
Courses from other universities taken after a student has been admitted into a master's program at U.T. Arlington must be approved in advance by the appropriate Committee on Graduate Studies and the Dean of Graduate Studies. Before enrolling in transfer courses, the graduate student must file an approved Program of Work listing the proposed transfer work or a Request to Change Program of Work if the transfer work represents an amendment to the approved Program of Work on file with the Dean of Graduate Studies. The Program of Work and Request to Change Program of Work forms are available online through the Virtual Graduate School Advisor or in the Graduate School office.
All work submitted for transfer credit must have been completed no more than five years before enrollment in a graduate program at the University of Texas at Arlington.
Transfer courses do not appear on a student's U.T. Arlington transcript and transfer course grades are not included in calculating a student's U.T. Arlington graduate grade-point average.
Transfer work is not accepted in doctoral programs. However, formal graduate-level coursework completed in the student's major area of doctoral study at other institutions granting doctoral degrees in the student's major may serve to establish the student's competency in those subject areas and may provide a basis for waiving some U.T. Arlington course requirements. Such waivers must be shown on the Program of Work, recommended by the student's advisory committee, and approved by the Committee on Graduate Studies of the student's major and by the Dean of Graduate Studies.
Courses taken in undergraduate status may not be applied directly to a doctoral program.
Some departments and colleges (i.e., the College of Business Administration) do not permit students to enroll in graduate courses unless they have been admitted to Graduate School. Others allow students enrolled as undergraduates to take a limited amount of graduate coursework under the conditions described below.
All undergraduate students should consult with the appropriate Graduate Advisor before attempting to register for graduate courses.
An undergraduate student at the University of Texas at Arlington may not use graduate courses (numbered 5000 and above) to fulfill undergraduate degree requirements. However, an undergraduate needing no more than 12 hours in one semester (six semester hours in one summer session) to complete all the requirements for a bachelor's degree may register for graduate courses and apply them toward a master's degree at U.T. Arlington under the following conditions:
Students who have completed their undergraduate studies and have been awarded their bachelor's degree may enroll as degreed undergraduates in graduate-level course work and receive graduate credit at U.T. Arlington under the following conditions:
Work done in extension classes may be applied toward an advanced degree under the same conditions that apply to transfer work, except that credit for extension work is limited to six credit hours.
Personal improvement individual or group music or art lessons and exercise and sports studies activities courses can not be used for the following: 1) to satisfy graduate degree requirements; 2) meet Graduate School enrollment requirements; 3) in computation of graduate grade-point averages or determination of academic probation or academic good standing in Graduate School; 4) in calculation of grade-point averages for the purpose of admission to a Graduate Program or certification for graduation from Graduate Program.
University credit is not granted for audited classes and audited classes will not satisfy enrollment requirements.
Correspondence courses are not accepted for graduate credit.
Credit by examination may not be used for graduate credit and no such credit, graduate or undergraduate may appear on graduate student transcripts.
Graduate students are considered to be in good academic standing and making satisfactory progress in a degree program if they 1) meet all admission conditions within the time required 2) have a B (3.0) or better grade-point average on all coursework undertaken while in Graduate School and 3) have a B (3.0) or better grade-point average in courses needed to satisfy degree requirements by the end of the semester in which they intend to graduate. Students must be in good academic standing by the end of their final semester in order to receive an advanced degree from U.T. Arlington.
A graduate student whose grade point average in all graduate courses taken while enrolled as a UTA graduate student falls below 3.00 will be placed on academic probation. The student must attain a grade point average of at least 3.00 in the next semester he or she is enrolled or be subject to dismissal. Undergraduate courses or graduate courses graded P, R, X or W cannot be used to remove the condition of academic probation.
A student who has been dismissed from the Graduate School for failure to meet the 3.0 grade-point average requirement may be readmitted for further graduate study in the same or in a different program only if a Petition to the Graduate Faculty has been approved by the appropriate Committee on Graduate Studies and the Dean of Graduate Studies.
It is the obligation of the student, in attempting to resolve any student grievance regarding grades, first to make a serious effort to resolve the matter with the instructor with whom the grievance originated. Individual instructors retain primary responsibility for assigning grades. The instructor's judgment is final unless compelling evidence shows discrimination, preferential treatment or procedural irregularities. If students wish to appeal, their requests must be submitted in writing on an Academic Grievance Form available in departmental or program offices to the department chair or program director. Before considering a grievance, the department chair or program director will refer the issue to a departmental or program committee of graduate faculty. If the committee cannot reach a decision acceptable to the parties involved, the department chair or program director will issue a decision on the grievance. If students are dissatisfied with the chair or director's decision, they may appeal the case to the academic dean. If they are dissatisfied with the academic dean's decision, they may appeal it to the Dean of Graduate Studies. Students have one year from the day grades are posted to initiate a grievance concerning a grade. (For grievances other than those related to grades, see the catalog entry titled Grievances Other Than Grades.)
In attempting to resolve graduate student grievances, the student must first make a serious effort to resolve the matter with the individual with whom the grievance originated. Grievances involving matters other than grades are appealed to the department chair or office director, then to the Dean of Graduate Studies (except in personnel matters, in which cases the appeal is to the Provost unless questions regarding a graduate assistant or graduate associate are involved), Vice President for Business Affairs, or Vice President for Undergraduate Academic and Student Affairs, as determined by the nature of the grievance. If the matter remains unresolved at this level, the student may appeal to the Provost. The decision of the Provost is final. (For grievances involving grades, see the catalog entry titled Grievances Related to Grades.)
To attend The University of Texas at Arlington any given semester, a student must register and pay fees. All registration at U.T. Arlington may be done by SAM, the University's touch-tone telephone system, by calling 817.272.2726, or by Web at www.uta.edu/registrar. The current semester's Schedule of Classes gives the exact dates and times for registration and should be consulted each semester, not only for registration information but advising instructions as well. The Spring Schedule of Classes is available in mid-October; the Summer/Fall Schedule of Classes in available in mid-March. All students may register by SAM or Web prior to the semester. New students, most readmitted former students and continuing students in certain majors must be advised. If advising is required, it must be done prior to registration.
All students must register to enroll in and attend classes. Changes to course schedules may be made by SAM or Web as well. Students who are no longer eligible for enrollment at the start of the semester will have their registration canceled and their tuition and fees refunded.
Refer to the Tuition, Fees, and Charges section of this catalog for registration billing and payment or access www.uta.edu/fees.
Late registration is held each semester for students who are unable to register on their regular dates. Late registration takes place by SAM or Web. Students should try to register on their earliest date since classes close during late registration and a late fee is added. The Registration Office is located in Room B17, Davis Hall.
All new international graduate students must attend an orientation at the beginning of their initial semester at The University of Texas at Arlington. Those who do not attend the International Student Orientation before registration will not be allowed to register during the regular registration period and must attend a makeup orientation on the morning of the first class day, before registering and being assessed a late fee.
International graduate students are required to purchase The University of Texas at Arlington Student Health Insurance Plan. After the initial semester of enrollment, the insurance premium will be added automatically to the student's fees. If the student has health insurance coverage through 1) an employer of the student, spouse, or parents, or 2) U.S. or home-country government sponsorship, the student Health Insurance Plan may be waived. For outside insurance to qualify for the waiver, the coverage must include repatriation and medical evacuation benefits. If it does not cover repatriation and medical evacuation, and most U.S. policies will not, a supplemental policy must be purchased for that coverage. Students who wish to apply for the waiver must come to the International Office prior to registration to show proof of outside coverage and documentation in English describing benefits provided by the non-UTA insurance plan.
All new Non-U.S. Citizen/Non-Permanent Resident
and Intensive English students must meet the following requirements
in order to enroll in classes and remain enrolled in the University.
If the testing process and subsequent diagnostic exam are not completed and submitted to the UTA Health Services by the 25th class day, the student will be dropped from classes and barred from reinstatement.
The cost of the TB screening is approximately $10, and if a chest x-ray is indicated, there will be an additional cost of approximately $50. The student's insurance policy may cover the cost of the chest x-ray. For more information, please call Health Services Immunization Clinic at 817.272.2771.
International students must be enrolled for a minimum of 9 semester hours during each regular semester (Fall and Spring).
Full-time students are expected to enroll in at least 9 hours in a regular semester. The minimum full-time course load during the summer sessions is 6 hours. The maximum course load for full-time graduate students is 15 semester hours in a regular semester and 12 hours in a summer session. Registration in excess of these limits will be approved by the Dean of Graduate Studies only in exceptional circumstances.
Students receiving graduate teaching or research assistantships must meet enrollment requirements during the semester in which they are supported. Assistants must complete no more than 12 semester hours and no fewer than 9 semester hours per semester. They may register for no fewer than 6 semester hours during the summer sessions. See the section titled Graduate Assistantship/Associateship Policy for details on enrollment and other requirements that Assistants and Associates must meet.
To qualify for most forms of financial aid, students must enroll in and complete a certain number of credit hours each semester. Students enrolling in 9 or more credit hours at Census Date must complete at least 6 of these hours whereas students enrolling in 6-8 credits hours at Census Date must complete 3 hours to qualify for financial aid. If a student does not complete the required minimum number of hours, they will lose eligibility for aid in the next semester of enrollment. Students enrolling in fewer than 6 hours at Census do not meet the enrollment requirements for financial aid. Contact the Office of Financial Aid for additional information and guidance on enrollment and eligibility requirements.
Graduate students who wish to change a schedule by either dropping or adding a course must first consult with their Graduate Advisor. Regulations pertaining to adding or dropping courses are described below. The last day to drop a course taught in regular semesters is at the end of the 12th week of class. The last day to drop a course in the other, non-traditional semesters corresponds to 75 percent of the duration of the course. The last day to drop a course is listed in the Academic Calendar available at .
Any person who has credit in a particular course or who has a demonstrated need for the course content may be eligible for auditing that course if space is available. An auditor has the privilege of hearing and observing only; no University credit is granted for auditing. Audit applications may be secured from the Registrar's Office. A student may audit a graduate course only with permission of the instructor and approval of the Registrar. When the form has been completed and approved, the applicant, if currently enrolled, pays $20 per course at Bursar Services; if not enrolled, the applicant pays $100 per course. An academic department may place restrictions on the privilege of auditing or may deny permission to audit. Audited courses will not meet Graduate School enrollment requirements.
A student who wishes to withdraw (resign) voluntarily from the University before the 12th week of class deadline must file a resignation form in the Office of the Registrar or file online at www.uta.edu/registrar. After the 12th week of class, a graduate student or undergraduate student enrolled in a graduate course is not permitted to withdraw or to selectively drop courses. In exceptional cases, however, a graduate student may request to withdraw after the 12th week of class by obtaining a Petition to Withdraw form and submitting it to the Dean of Graduate Studies. (Students should use the special Petition to Withdraw for this purpose and not the Petition form used for other types of requests.) If the petition is not approved, the student remains responsible for all coursework requirements. Therefore, students should not discontinue class attendance or course assignments unless they have been notified in writing that the Dean of Graduate Studies has approved the petition to withdraw. A Petition to Withdraw form is available online through the Virtual Graduate School Advisor or in the Graduate School office.
Students wishing to change graduate majors or programs from the one in which they are enrolled currently or in which they were enrolled during their most recent semester at U.T. Arlington must initiate the change by completing the form Request for Change of Graduate Program. Students are encouraged to consult the Graduate Advisor of the new program regarding program admission and degree requirements before requesting a program change. A Request for Change of Graduate Program form is available online through the Virtual Graduate School Advisor or in the Graduate School office.
Degrees are awarded at the end of the fall semester (December), spring semester (May) and summer session (August). Formal commencement ceremonies are held within the college or school in which the degree is earned. Candidates should contact the office of the dean of the appropriate unit for instructions concerning participation in the commencement ceremonies.
U.T. Arlington will confer no honorary degree.
Each graduate student must complete degree requirements in accordance with the Graduate Catalog in force at the time the student entered the graduate program in which the degree will be awarded or, at the student's option, the catalog of any subsequent year in which the student was in residence. If a student chooses to complete degree requirements in accordance with the catalog of a year subsequent to that in which he/she entered the graduate program, the student must indicate that intention by filing a petition with the Dean of Graduate Studies before the beginning of registration for the semester in which the student expects to receive the degree. A petition form is available in the Graduate School Office or online through the Virtual Graduate School Advisor.
Changes in Graduate School regulations and policies become effective for all enrolled students in the year for which the catalog is in force, regardless of the year of initial enrollment. Therefore, each candidate for graduation must observe Graduate School regulations and follow graduation procedures prescribed in the Graduate Catalog in force in the intended semester of graduation.
After initial enrollment in the thesis or dissertation course, a
student must maintain continuous enrollment in thesis or dissertation
courses (summers excluded unless summer enrollment in
thesis/dissertation is required by student's program) until the thesis or dissertation
has been accepted by the Dean of Graduate Studies. This
requirement applies even when a student is working on their thesis or
dissertation at an off-campus location. Failure to maintain continuous
enrollment may invalidate previous thesis or dissertation work.
Students may not register for dissertation or thesis courses if they are not in good standing academically.
A student receiving advice and assistance from a faculty member in preparation of a thesis or dissertation must register for the appropriate course even if the student is not on campus. Variable credit is available for thesis and dissertation courses. Each semester after consulting with their Graduate Advisor, students must register for the amount of thesis or dissertation credit commensurate with the effort to be expended by the student and the thesis or dissertation advisor in preparation of the thesis or dissertation. However, most Master's students must enroll in a six-hour thesis course and all doctoral students must enroll in a nine-hour dissertation course in the semester in which they intend to defend their thesis or dissertation. The six-hour thesis and the nine-hour dissertation courses are graded on a pass/fail basis. A grade of R (research in progress) may be given for thesis or dissertation courses prior to the semester in which the thesis or dissertation is successfully defended and a grade of P awarded. The grade of R is a permanent grade that does not carry any credit value. Therefore, to receive credit students must re-enroll in the six-hour thesis or nine-hour dissertation course until the thesis or dissertation is completed and a grade of P is earned.
All students must be enrolled in the Graduate School for the semester in which they complete all graduate degree requirements and apply for graduation. Students defending or completing required changes in their thesis or dissertation in their final semester must be enrolled in the proper six-hour thesis or nine-hour dissertation course to receive a passing grade. Students may not petition for a reduction in this requirement. Enrollment in courses outside the major and minor fields will not satisfy final semester enrollment requirements. Students may request to graduate In Absentia if they have completed all degree requirements and must register simply to have their degrees awarded.
Funded students are normally expected to be enrolled as full time students while holding an assistantship or associateship. Students who must enroll in a six-hour thesis or nine-hour dissertation course because they have not yet received a passing grade in these courses must enroll in them in their final semester. However, master's students who need fewer hours to complete their degrees may petition for a waiver of full time enrollment as described in the Assistantship/Associateship Policy section of this catalog.
In Absentia registration will be allowed when degree candidates have completed all requirements for graduation by the last date to qualify for In Absentia registration (see the Graduate School calendar in this catalog) and who would otherwise need to register in the following semester for the sole purpose of having a degree conferred. A student may only request In Absentia registration in the regular or summer semester immediately following the semester in which he or she was enrolled and completed all graduation and degree requirements. Students registered In Absentia may not enroll for courses. No refund is made for cancellation of In Absentia registration. In Absentia registration requires permission of the Graduate Advisor and the Dean of Graduate Studies. Students may obtain the Request to Register In Absentia Form from the Graduate School or online through the Virtual Graduate School Advisor. In addition to paying the cost of In Absentia registration, candidates must file an application for graduation and pay the diploma fee for the semester of graduation.
All graduating students must file an Application for Graduation with the Graduate School by the deadline specified in the Graduate School calendar for the semester of graduation. The application is not transferable to a subsequent semester; therefore, if a student does not graduate in the semester indicated in the initial application, that application will be canceled and a new one must be filed for the semester of graduation. The Graduate School calendar is available at http://grad.uta.edu/leftMenuPages/gradcalendar.asp.
Students who fail to apply for graduation by the deadline specified in the Graduate School calendar may apply late by completing the Application for Graduation and paying both the diploma fee and the late fee. Applications for graduation will be accepted with a late fee for 30 calendar days after the deadline for applying for graduation. (If this date falls on a weekend, the deadline for applying late will be the Friday before the date.) After that date, no applications will be accepted and students must apply for graduation for a subsequent semester. Applicants for graduation will be billed for the diploma fee and, as appropriate, for thesis and dissertation fees and the late fee. The diploma fee and the late fee are non-transferable and non-refundable. See the section titled Tuition, Fees, and Charges in this catalog for information on specific fees..
Each master's program student must:
File (forms are available online through the Virtual Graduate School Advisor)
Each doctoral candidate must:
All Graduate School deadlines, as indicated on the calendar or in the explanation of policies and procedures, unless otherwise stated, are final at 5 p.m. of the date specified. By this time all transactions must be completed and documents received in the Office of the Dean of Graduate Studies. Transactions and documents requiring action or approval of Graduate Advisors, committees, instructors, department chairmen, academic deans or others prior to receipt by the Graduate School should be initiated by the appropriate person (student, instructor, Graduate Advisor or other) sufficiently in advance of the Graduate School deadline for the required actions to be taken and approvals received. The Graduate School calendar is available at http://grad.uta.edu/leftMenuPages/gradcalendar.asp.
Graduate teaching and research assistantships and associateships are funded through state appropriations and federal, state, local and private grants for at least three principal reasons. First, employment of graduate students in teaching and in research positions during their graduate education encourages and supports their participation in these two major functions of a university and thereby strengthens the quality of the students' educational experience. Second, assistantships and associateships provide direct financial support to outstanding students who are essential to the development of quality graduate programs. Third, graduate students provide valuable and necessary services to the University in their roles as teaching and research assistants and associates. It must be kept in mind, however, that graduate assistants and associates are first and foremost students. As such, their most important task is to complete their degree requirements in a timely fashion; this is the primary expectation of the University as well.
The University of Texas at Arlington supports the "Resolution Regarding Graduate Scholars, Fellows, Trainees, and Assistants" of The Council of Graduate Schools in the United States. A copy of the resolution and list of signatory institutions is available in the Graduate School and can be viewed at www.cgsnet.org/publicationsPolicyRes/resolutions.htm. To assure the appointment of the most highly qualified students available and to best realize the principal objectives for which graduate assistants are employed, The University of Texas at Arlington has adopted the following policies and regulations, all provisions of which apply to both graduate assistantships and graduate associateships.
A student must be admitted to a degree program to be eligible to hold a graduate assistantship. Students admitted as Provisional students may not be considered for an assistantship until all provisional requirements have been resolved. New students, admitted with probationary conditions, may be considered for an assistantship, subject to the requirement that they earn and maintain a 3.0 grade-point average while enrolled as a graduate student, conform to admission conditions specified by the admitting department or the Graduate School, and meet assistantship enrollment requirements.
Before being appointed to an assistantship at U.T. Arlington, a student whose native language is not English must demonstrate English proficiency. The preferred method to demonstrate is by submitting an acceptable score of 45 or higher on the Test of Spoken English (TSE) before arriving in the United States. The TSE score should be sent directly to U.T. Arlington. Score reports submitted directly by the student or those marked "Student Copy" or "Applicant's Copy" are not considered official and will not be accepted by the University. Holding a degree(s) from a U.S. college or university does not exempt from this requirement assistantship applicants who are non-native speakers of English. The TSE is administered at TOEFL test centers around the world. See the catalog entry titled Application Documentation Requirements in the Admission Requirements and Procedures section for further information.
A student may also demonstrate English proficiency by submitting an acceptable score of 45 or higher on the U.T. Arlington Spoken English Assessment (SEA) test. Contact the U.T. Arlington Assessment Services Office for SEA information.
Students who do not achieve scores on the TSE or SEA high enough to satisfy the English proficiency requirements for graduate teaching assistants must enroll in the Developmental English Program and be certified for English proficiency before becoming eligible to hold a teaching assistantship. This 10-week program, offered by the U.T. Arlington English Language Institute, emphasizes oral presentation skills and accent reduction. Registration is in 402 Hammond Hall, and the charge is $460, payable at the time of registration. Contact the English Language Institute at 817.272.2730 for details, including the current class schedule and charges.
Although a student may be appointed initially to a graduate assistantship for a full academic year, continuation of the appointment beyond the first semester is subject to the following conditions:
A department may limit the number of semesters during which a graduate student may hold an assistantship.
Graduate teaching and research assistants employed at least 20 hours per week in positions related to their degree programs are entitled to Texas resident tuition rates. Eligibility for the resident rate must be certified prior to registration by the dean of the college in which the assistantship is held; otherwise, full tuition will be assessed.
Non-resident or international students holding less than full assistantships (full meaning 20 hours employment per week) are not eligible for Texas resident rates.
Graduate assistants holding full assistantships (20 hrs of employment per week) may register for and must complete no
more than 12 semester hours and no fewer than nine semester hours
per semester. They may register for no more than 12 semester hours
and no fewer than six semester hours for the three summer sessions.
Funded students in their final semester who are not required to be enrolled in either a six-hour thesis or nine-hour dissertation may petition to have their course load reduced as described in Final Semester Enrollment regulations for Funded Students.
Upon approval of the Dean of Graduate Studies, the minimum registration limit may be reduced to six semester hours for students who have 1) completed all coursework, 2) are registered for thesis or dissertation only, and 3) have submitted an approved final program of work. Students defending their thesis or dissertation must enroll in either a six-hour thesis course or a nine-hour dissertation course in the semester in which they defend and may not petition for a course load reduction below that required by these courses.
Non-thesis master's students holding an assistantship with only three or hours of organized coursework left to complete a program in his or her final semester and who have submitted an approved final program of work may also apply for a waiver of the full time enrollment policy.
Students meeting the requirements for a reduced course load must request a waiver of the enrollment requirement by submitting a Request for Waiver of Full Time Enrollment form to the Dean of Graduate Studies. This form is available online through the Virtual Graduate School Advisor or from the Graduate School office.
A course load of more than 12 semester hours must be approved in advance by the Dean of Graduate Studies.
Graduate Teaching Assistants or Graduate Research Assistants who have a 25% (10 hrs of employment per week) or less appointment must be enrolled for at least 6 hours during a long semester and 3 hours during the summer. This enrollment requirement covers both organized courses and dissertation and thesis hours. However, all graduate students, whether funded or unfunded, must follow UTA policy concerning required enrollment in the final semester.
Graduate assistants are under the direction of the department chair with regard to assistantship responsibilities and assignments.
In accepting a graduate assistantship/associateship, students agree to devote their efforts to graduate studies and assistantship/associateship responsibilities and, therefore, agree to hold no employment above and beyond the assistantship/associateship.
In some circumstances, however, additional employment may be justified. Graduate assistants wishing to hold additional assistantships/associateships or accept additional on or off-campus positions must obtain the approval of the Dean of Graduate Studies if the total time invested in the combination of all paid activities exceeds half-time (20 hours per week). Such requests are made by filing a U.S. or International Graduate Assistant Request for Approval of Additional Employment form that may be obtained in the Graduate School office or downloaded from the Web using the Virtual Graduate School Advisor link.
During the fall and spring semesters, international students may work on campus only 20 hours per week unless authorized for additional employment through Curricular Practical Training (CPT). During vacation and the summer, international students may work more that 20 hours per week on-campus without additional authorization. At anytime during the year, employment with an off-campus employer must be authorized by either BCIS or by the International Office in the case of CPT. If the intended additional employment is to be authorized by CPT, both the Graduate School and the International Office must approve. The form Request for Approval of Additional Employment is available online through the Virtual Graduate School Advisor or in the Graduate School office. Students holding a UTA assistantship wishing to work off-campus in addition to the assistantship, must 1) meet and maintain the enrollment requirements for holding an assistantship 2) meet the immigration requirements for CPT 3) work only part-time (20 hours or less) off-campus 4) be employed in off-campus work that is clearly connected to his or her assistantship. If these requirements are not met, a student will be obliged to give up either the assistantship or the off-campus employment.
A student may petition for exceptions to published rules of the Graduate School by submitting a petition form to his or her Graduate Advisor. The Graduate Advisor and the departmental Committee on Graduate Studies evaluate the petition and send it to the Dean of Graduate Studies for his final judgment. Limited exceptions to some rules may be approved if the facts presented by the petitioner are in the views of the Advisor, Committee on Graduate Studies and Graduate Dean are fully justified. All petitions must be submitted on petition forms available in the Graduate School office and online through the Virtual Graduate School Advisor.
The following example provides an explanation of the designation system of graduate courses at The University of Texas at Arlington.
5313 CARBONATE PETROLOGY (2-3)
Each department or program has been assigned a unique two-, three- or four-character prefix for use in course designations on registration documents, transcripts and other University records. For example, the Carbonate Petrology 5313 course described above is taught in the Department of Geology and appears on student records as GEOL 5313. The two-, three- or four-character prefix is given in parentheses after the department or program name in the catalog section describing academic departments and programs.
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