- Campus Solicitations
- Use of Campus Facilities
- Vehicle Emissions Inspections
- Student Travel Policy
- University Authorized Absences
- Grades of I, R and W
- Grades awarded in research or internship courses (P, R, F or W)
- Grades awarded in three-hour thesis and three- and six-hour dissertation courses (R, F or W)
- Grades awarded in six-hour thesis and nine-hour dissertation courses (P, R, F or W)
- Credit for Repeated Courses
- Course Credit Applied to More Than One Degree
- Credit for Advanced Undergraduate Coursework
- Transfer Credit and Course Waivers
- Earning Graduate Course Credit as a UT Arlington Undergraduate Student
- Students Holding Bachelor or Higher Degrees Enrolled as Degreed Undergraduates
- Courses That Do Not Provide Graduate Credit
- Grievances Related to Grades
- Grievances Other Than Grades
- Grievances Related to Discrimination or Sexual Harassment
- Scheduling Classes
- Payment of Fees
- Late Registration
- Registration and Orientation Requirements for International Students
- Course Load (Credit Hour) Requirements
- Adding, Dropping and Auditing Courses
- Enrollment Requirements for Thesis and Dissertation Courses
- Final Semester Requirements
- Summary of Final Semester Requirements for Master's Degree Candidates
- Summary of Final Semester Requirements for Doctoral Candidates
- Admission Status
- English Proficiency
- Developmental English Program
- Continuation or Renewal of Appointment
- Resident Tuition Rates
- Course Load
- Assignment of Duties
Graduate students assume full responsibility for knowledge of all Graduate School and University rules, regulations and deadlines published in the Graduate Catalog and of all departmental and program requirements concerning their degree programs.
All students are expected to pursue their academic careers with honesty and integrity. Academic dishonesty includes, but is not limited to, cheating on a test or other coursework, plagiarism (offering the work of another as one's own) and unauthorized collaboration or file sharing with another person. Students found responsible for dishonesty in their academic pursuits are subject to penalties that may range from disciplinary probation, suspension or expulsion from the University. Unauthorized distribution of copyrighted material may subject students to civil and criminal penalties. Information concerning the legal consequences of such violations may be found in Copyright Law of the United States of America and Related Laws Contained in Title 17 of the United States Code , Circular 92 (http://www.copyright.gov/title17/92chap5.html#504)
In accordance with the Rules and Regulations of the Board of Regents of The University of Texas System (Rule 50101), institutional procedures regarding allegations of academic dishonesty are outlined in Part Two, Chapter 2, of the UT Arlington Handbook of Operating Procedures. This information may be obtained by accessing the Student affairs' Web site at www.uta.edu/studentaffairs/ or the Student Judicial Affairs' Web site at www.uta.edu/studentaffairs/judicialaffairs. Copies of each regulation can be obtained in the Dean of Students' Office on the third floor of Davis Hall.
Student Conduct and Discipline
The University of Texas at Arlington reserves the right to impose disciplinary penalties, including permanent expulsion, against a student for disciplinary reasons. Information about the rules of conduct and due process procedures is published in Rule 50101 of the Rules and Regulations of the Board of Regents of The University of Texas System. The Regents' Rules and Regulations may be accessed at http://www.utsystem.edu/BOR/rules.htm. This information is also published in the UT Arlington Handbook of Operating Procedures, available online at www.uta.edu/policy
Hazing in state educational institutions is prohibited by both state law (Sections 51.936 & 37.151 et seq., Texas Education Code) and by the Regents' Rules and Regulations (Rule 50101). Individuals or organizations engaging in hazing could be subject to fines and charged with criminal offenses. Additionally, the law does not affect or in any way restrict the right of the University to enforce its own rules against hazing.
A person commits an offense if the person:
- engages in hazing;
- solicits, encourages, directs, aids or attempts to aid another engaging in hazing;
- recklessly permits hazing to occur; or
- has firsthand knowledge of the planning of a specific hazing incident involving a student in an educational institution, or has firsthand knowledge that a specific hazing incident has occurred, and knowingly fails to report that knowledge in writing to the dean of students or other appropriate official of the institution.
An organization commits an offense if the organization condones or encourages hazing or if an officer or any combination of members, pledges, or alumni of the organization commits or assists in the commission of hazing.
The term "hazing" is broadly defined by statute to mean any intentional, knowing, or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization. Hazing includes, but is not limited to:
- any type of physical brutality, such as whipping, beating, striking, branding, electronic shocking, placing of a harmful substance on the body, or similar activity;
- any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics, or other activity that subject the student to unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student;
- any activity involving the consumption of a food, liquid, alcoholic beverage, liquor, drug or other substance that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student;
- any activity that intimidates or threatens the student with ostracism, that subjects the student to extreme mental stress, shame or humiliation, that adversely affects the mental health or dignity of the student or discourages the student from entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to acts described in this subdivision; and
- any activity that induces, causes, or requires the student to perform a duty or task that involves a violation of the Penal Code.
The fact that a person consented to or acquiesced in a hazing activity is not a defense to prosecution.
The University of Texas System Board of Regents' Rules and Regulations, Rule 50101, Sec. 2.8 provides that, "Any student who, acting singly or in concert with others, engages in hazing is subject to discipline. Hazing in State educational institutions is prohibited by State law (Texas Education Code, Section 51.936). Hazing with or without the consent of a student whether on or off campus is prohibited, and a violation of that prohibition renders both the person inflicting the hazing and the person submitting to the hazing subject to discipline. Initiations or activities of organizations may include no feature that is dangerous, harmful, or degrading to the student, and a violation of this prohibition renders both the organization and participating individuals subject to discipline."
Hazing with or without the consent of a student is prohibited by the System, and a violation of that prohibition renders both the person inflicting the hazing and the person submitting to the hazing subject to discipline. Initiations or activities by organizations may include no feature which is dangerous, harmful, or degrading to the student, and a violation of this prohibition renders both the organization and participating individuals subject to discipline. Activities which under certain conditions constitute acts that are dangerous, harmful, or degrading, in violation of Rules include but are not limited to: calisthenics, such as sit-ups, push-ups, or any other form of physical exercise; total or partial nudity at any time; the eating or ingestion of any unwanted substance; the wearing or carrying of any obscene or physically burdensome article; paddle swats, including the trading of swats; pushing, shoving, tackling, or any other physical contact; throwing oil, syrup, flour, or any harmful substance on a person; rat court, kangaroo court, or other individual interrogation; forced consumption of alcoholic beverages either by threats or peer pressure; lineups intended to demean or intimidate; transportation and abandonment (road trips, kidnaps, walks, rides, drops); confining individuals in an area that is uncomfortable or dangerous (hot box effect, high temperature, too small); any type of personal servitude that is demeaning or of personal benefit to the individual members; wearing of embarrassing or uncomfortable clothing; assigning pranks such as stealing; painting objects; harassing other organizations; intentionally messing up the house or room for clean up; demeaning names; yelling and screaming; and requiring boxing matches or fights for entertainment.
In an effort to encourage reporting of hazing incidents, the law grants immunity from civil or criminal liability to any person who reports a specific hazing event in good faith and without malice to the dean of students or other appropriate official of the institution and immunizes that person for participation in any judicial proceeding resulting from that report. Additionally, a doctor or other medical practitioner who treats a student who may have been subjected to hazing may make a good faith report of the suspected hazing activities to police or other law enforcement officials and is immune from civil or other liability that might otherwise be imposed or incurred as a result of the report. The penalty for failure to report is a fine of up to $1,000, up to 180 days in jail, or both. Penalties for other hazing offenses vary according to the severity of the injury which results and include fines from $500 to $10,000 and/or confinement for up to two years.
"Solicitation," as defined in Rule 80103 of the Rules and Regulations of the Board of Regents of The University of Texas System, means the sale, lease, rental or offer for sale, lease, rental of any property, product, merchandise, publication or service, whether for immediate or future delivery, an oral statement or the distribution or display of printed material, merchandise or products that is designed to encourage the purchase, use or rental of any property, product, merchandise, publication or service, the receipt of or request for any gift or contribution, or the request to support or oppose or to vote for or against a candidate, issue or proposition appearing on the ballot at any election held pursuant to state or federal law or local ordinances. All solicitations on the UT Arlington campus must conform to the Regents' Rules and Regulations, copies of which are available in the offices of the president, vice presidents, academic deans, numerous other administrative offices and the Central Library. The Regents' Rules and Regulations also may be accessed at the following Web site: www.utsystem.edu/bor/rules.htm.
Use of Campus Facilities
The property, buildings or facilities owned or controlled by The University of Texas at Arlington are not open for assembly, speech or other activities as are the public streets, sidewalks and parks. No person, organization, group, association or corporation may use property, buildings or facilities owned or controlled by UT Arlington for any purpose other than in the course of the regular programs or activities related to the University's role and mission unless authorized by and conducted in compliance with the Rules and Regulations of the Board of Regents of The University of Texas System, approved rules and regulations of UT Arlington, and applicable federal, state and local laws and regulations.
Vehicle Emissions Inspections
Vehicles parking or driving on campus must comply with vehicle emissions inspections standards pursuant to Subchapter F, Chapter 548 of the Texas Transportation Code and vehicle registration laws, and must display appropriate inspection stickers. Non-resident students, those who reside in another state and whose vehicle is registered in another state, while attending this University, will be required by the State of Texas to submit their vehicle for emissions inspection each year prior to receiving a parking permit. Vehicles not in compliance will be ticketed.
Student Travel Policy
Before any student organization travels, it is beneficial to visit the Office of Student Governance and Organizations to receive information about liability and to consider using release forms that are available.
However, if the trip is funded by the University (including Program Assistance Funds), is more than 25 miles from the University, and the vehicle is owned or leased by the University, or if attendance is required by a student organization, then the organization must submit the Student/Group Travel Form and the University Request for Travel Authorization at least 10 days prior to the date of travel. All forms and additional information is available in the Office of Student Governance and Organizations. For additional information, see the UT Arlington Handbook of Operating Procedures, Part II, Subchapter 6-600.
University Authorized Absences
The Office of the Vice President for Student Affairs provides lists of students who have absences authorized by the University (e.g., participation in athletic events or scholastic activities that are officially-sponsored University functionsthese are primarily activities that are funded by the University). The student must contact the instructor one week in advance of the excused absence and arrange with the instructor to make up missed work or missed examinations. Instructors will provide those students an opportunity to make up the work or otherwise adjust the grading to ensure that the student is not penalized for the absence. Failure to notify the instructor or failure to comply with the arrangements to make up the work will void the excused absence.
To promote campus safety and deter crime, premises owned, rented or leaded by The University of Texas at Arlington, and areas within 1,000 feet of the premises are "gang-free" zones. Certain criminal offenses, including those involving gang-related crimes, will be enhanced to the next highest category of offense if committed in a gang-free zone by an individual 17 years or older. See Texas Penal Code, Section 71.028.
Student Right-to-Know and Campus Security Act
In compliance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, formerly the Student Right-to-Know and Campus Security Act (P.L. 101-542, as amended), The University of Texas at Arlington publishes specified campus crime statistics and campus security policies through the Office of the Chief of the University Police.
Information on Campus safety and security policies may be found at policy.uta.edu/index.php?navid=17492 and www.uta.edu/policy/documents/police/campus-safety-report.pdf. Additional information on policies and procedures pertaining to safety may be found at www.uta.edu/policy/procedure.
This information includes:
- Procedures for reporting criminal actions or other emergencies occurring on campus.
- Policies concerning security of and access to campus facilities, including campus residences; campus law enforcement authority and responsibilities.
- A description of programs designed to inform students and employees about the prevention of crimes, and campus security procedures.
- The policy of monitoring and recording of students' criminal activity occurring at off-campus locations of student organizations officially recognized by the institution.
- The policy regarding the possession, use and sale of alcoholic beverages and illegal drugs, and enforcement of federal and state drug and drinking laws.
- A description of drug or alcohol-abuse education programs.
- Sexual assault programs to prevent sex offenses, and procedures to follow when a sex offense occurs.
- Fire Safety and procedures Gang free zones and consequences of engaging in organized criminal activities in these zones
- Policy on emergency response and emergency notification procedures involving immediate threat and campus evacuation.
- Missing student information
Crime statistics may be accessed on the University Police Web site at policy.uta.edu/index.php?navid=17496&resid=17826.
Student Educational Records Policy
Students may have access to their own educational records during regular office hours by contacting the person or the office that maintains these records. A student may appear in person or make a written request for a copy of the record to be mailed. Another person may not see a student's educational records unless the student gives written permission. One exception allows a parent or guardian who is providing one-half or more of the student's financial support to obtain the educational record. Faculty and staff members of the University have access to student educational records in performance of regular duties. If an educational record contains information on more than one student, then a student desiring access may review only parts pertaining to that student.
Students may have official copies of their UT Arlington transcripts mailed to other institutions or may obtain copies for their own use. A student must sign a request form in the Registrar's Office or mail a signed, written request to release the transcript. Transcripts also may be requested through the UT Arlington Web page at www.uta.edu/transcripts. Requests will not be accepted by telephone or from persons other than the student without that student's written permission.
The Family Educational Rights and Privacy Act of 1974 provides that a university may release directory-type information about students. The information released may include the following items: the student's name, address, electronic mail address, telephone number, date of birth, major field of study, participation in officially recognized activities and sports, weight and height if a member of an athletic team, dates of attendance, degrees and awards received, and the last educational institution attended. Each year UT Arlington publishes a student directory that contains the student's name, major field of study and telephone number. The law states that a student has the right to withhold this information from the public and other students. Directory-type information may be withheld by editing your profile in MyMav. Unless this form is completed before the Census Date of the fall semester, this data will be released as public information.
Students have the right to challenge the content of their educational records to ensure that their records are not inaccurate, misleading or in violation of other rights of students. This allows students an opportunity to correct inaccurate or misleading information and permits written explanation concerning the content of the records. Any evidence regarding an inaccurate or misleading record should be presented to the individual in charge of the office where the record is maintained.
A more detailed statement of the records policy is available in the Office of the Senior Vice President for Finance and Administration, Room 300, Davis Hall.
Public Access to Theses and Dissertations
Theses and dissertations completed by UT Arlington students are archived electronically with UMI/Proquest and in the Central Library. Thus, these documents are available to the interested public, unless the student's thesis or dissertation supervisor formally requests that public access be temporarily blocked for reasons such as pending patent applications, contractual restrictions, or other issues that would make immediate publication inappropriate or illegal. Public access to this information may be blocked for up to two years. Contact the Office of Graduate Studies Thesis and Dissertation Specialist for additional information.
Attendance, Absences and Observance of Religious Holy Days
Regular attendance at all class meetings is expected. Instructors are responsible for implementing attendance policy and must notify students of any special attendance requirements. Special regulations of colleges and schools required by the unique nature of their programs of study may be enacted through the normal approval process. These special regulations may not conflict with University regulations on class attendance and absence. An instructor is under no obligation to accommodate students who are absent or miss work without prior notification and make-up arrangements.
Students will be allowed an excused absence under circumstances described below. The student must notify the instructor in writing at least one week in advance of the start of the excused absence and arrange with the instructor to make up missed work or missed examinations. Instructors will allow students an opportunity to make up the work and examinations within a reasonable time period following the absence or otherwise adjust the grading to ensure that the student is not penalized for the absence, provided that the student has properly notified the instructor.
Instructors are under no obligation to accommodate students who are absent or miss work without prior notification and make-up arrangements. Students who have properly notified the instructor, will not be penalized for the absence. However, the instructor may respond appropriately if the student fails to complete the assignment or examination satisfactorily within the time limit following the absence set by prior arrangement.
If there is disagreement between student and faculty member regarding what constitutes a reasonable amount of time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the Office of the Provost. The decision of the Provost is final.
University Authorized Absences
The Office of the Vice President for Student Affairs provides lists of students who have absences authorized by the University (e.g., participation in athletic events or scholastic activities that are officially sponsored University functions-- those are primarily activities that are funded by the University).
Absence for Military Service
In accordance with section 51.9111 of Texas Education Code, a student is excused for attending classes or engaging in other required activities, including examinations, if he or she is called to active military service of reasonably brief duration. The student will be allowed a reasonable amount of time after the absence to complete assignments and take examinations.
Observance of Religious Holy Days
A student who misses an examination, work assignment or other project because of an observance of a religious holy day will be given the opportunity to complete the work missed within a reasonable time after the absence.
A "religious holy day" means a holy day by a religion whose places of worship are exempt from property taxation under Section 11.20 of the Tax Code. The period of the excused absence will include time for any travel needed to fulfill that religious obligation. If the instructor and the student disagree about whether an absence constitutes a "religious holy day" as defined above, either the student or the instructor may request a ruling from the Office of the Provost. The decision of the Provost is final.
Administration of the Advanced Degree Programs
Committees on Graduate Studies
Each graduate program is governed by a Committee on Graduate Studies. The committee is composed of all full members of the graduate faculty in that program. Graduate faculty from allied fields may serve on the committee, when appropriate. In an interdepartmental program, the Committee on Graduate Studies is appointed by the Dean of Graduate Studies.
Each graduate program has a Graduate Advisor. The Graduate Advisor represents the Dean of Graduate Studies and the Committee on Graduate Studies in matters pertaining to advising graduate students in their academic areas. The Graduate Advisor's functions include clearing of students for registration, acting upon requests for drops, adds, section changes and special examinations; maintaining graduate student records; and advising graduate students about their degree plans. The name and contact inforamtion for each Graduate Advisor is listed at the beginning of each departmental or program description in this catalog.
Types of grades that may be assigned in courses at the University of Texas at Arlington (Valid Grades) consist of A, B, C, D, F, P, I, R, and W. Instructors may only assign grades listed on the Grade Roster for a given course. Students uncertain about the grading policy in a course should consult their instructor at the beginning of the semester for information. Valid Grades for independent study, conference, seminar, and readings courses vary widely among departments; therefore, a statement on Valid Grades and special grading policies, if any, is given at the beginning of the course descriptions for each program in this catalog.
Grades of I, R and W
Grade of I: The grade of I designates the grade of incomplete. A graduate student unable to complete all assigned work in a class in the semester in which it was taken may, at the discretion of the instructor, receive an I grade. This grade is not given automaticallywhen a student does not complete all assigned work. It is the responsibility of the student to make arrangements with the instructor to secure a grade of I before the semester ends. The grade of I will remain as part of the student's academic record until the work is completed and a final grade awarded. To change a grade of I to another grade, the instructor must submit a change of grade form. A grade of I does not carry credit value. This grade is not awarded in research, internship, thesis or dissertation courses.
Grade of R: The grade of R designates the grade of research in progress and is given only in research, internship, thesis or dissertation courses. A graduate student unable to complete assignments in one of these courses may, at the discretion of the instructor, receive an R grade. The R grade is a permanent grade and does not carry credit value. To receive academic credit in an R-graded course, a student must re-register for and successfully complete the courseearning a valid passing grade for the course. Grading policy in some courses may change during the period covered by this catalog. Grading policy for each course each semester is printed on the instructor's class roll. Students should verify the grading policy with the instructor at the beginning of each semester.
Grade of W: A grade of W may be assigned if a student chooses to withdraw from a class after Census date, but prior to the last date to drop posted in the University's Academic Calendar. However, the grade of W is not automatically awarded.Graduate students must consult with their Graduate Advisor before withdrawing from a class. Further, the student must secure the permission of the instructor and be passing the course (have a grade of A, B, C or P) at the time they intend to withdraw to receive a grade of W.
Grades awarded in research or internship courses (P, R, F or W)
Students enrolled in most research or internship courses will receive a pass (P) when the project or internship is completed, or a grade of research in progress (R), fail (F) or withdrawn (W).
Grades awarded in three-hour (5398) Thesis and three-hour (6399) Dissertation courses (R, F or W)
The only grades awarded in these courses are research in progress (R), fail (F) or withdrawn (W).
Grades awarded in six-hour (5698) Thesis, six-hour (6699) Dissertation, nine-hour (6999) Dissertation and Dissertation Completion (7399) courses (P, R, F or W)
The grades pass (P), research in progress (R), fail (F) and withdrawn (W) may be awarded in these courses. The grade of P can be awarded when the thesis or dissertation is passed unconditionally by the supervising committee. Accordingly, a master's student must be enrolled in a 5699 Thesis course and doctoral students must enroll in the appropriate 6699, 6999 Dissertation or 7399 Dissertation Completion course the semester in which the thesis or dissertation is defended. Students typically enroll in these courses defend and apply for graduation in the same semester. The Disseration Completion course (7399) may only be taken once and cannot be repeated.
Credit Toward Degrees and Certificates
Only courses completed with a grade of A, B, C, or P can satisfy graduate degree or certificate requirements. However, courses in which grades of D or F are earned will affect a student's grade-point average. A student must have a B (3.0) grade-point average in courses included in their degree plan and a B (3.0) average in all work undertaken as a graduate student to have credits applied toward a graduate degree or certificate.
Credit for Repeated Courses
A student may repeat a course only if that course is specifically designated in this catalog as one that can be repeated for credit. A student who fails to receive credit (earns a grade of D or F) may repeat the course in order to obtain credit, in which case the grades for both attempts will count in computing the student's overall grade-point average. No student will be allowed to repeat a course in order to change a passing grade of C or higher.
Course Credit Applied to More Than One Degree
No course that has been applied to any degree, at any graduate or undergraduate institution, may be applied to any other degree, either directly or by substitution except in approved dual degree or approved fast track programs. The amount of shared credit between degrees in dual degree programs is limited and varies with the total number of hours needed to complete both degrees. See Dual Degree Programs in the Advanced Degrees and Requirements section of this catalog for details. Similarly, the amount of credit that can be shared in fast track programs is also limited. Details may be found in descriptions provided by participating programs elsewhere in this catalog.
Credit for Advanced Undergraduate Coursework
Up to nine hours of advanced undergraduate credit from UT Arlington or another institution may be applied to a master's degree program if the hours have not been used to earn a previous degree and have the approval of the appropriate Graduate Studies Committee and the Dean of Graduate Studies. Approved fast track programs may allow dual credit.
Transfer Credit and Course Waivers
Transfer Credit Applied to Master's Degrees
Equivalent coursework completed at other institutions of recognized standing may be transferred to a master's degree program after evaluation and approval. Transferred courses do not appear on the UT Arlington Official Transcript and grades earned in transferred courses are not included in calculating a student's UT Arlington graduate grade-point average.
No more than nine hours of transfer credit will be granted except in the professional master's programs that require more than 36 hours of coursework. In such programs, the number of transfer hours is limited to 25 percent of the total program hours. This rule does not invalidate written agreements between graduate programs and the Graduate School or agreements that are stated elsewhere in this catalog. Transfer credit will be accepted only for organized courses in which the student received a letter grade of B or higher and an official transcript showing the course(s) and grade(s) is required.
Courses from other universities taken after a student has been admitted into a master's program at UT Arlington must be approved in advance by the appropriate Committee on Graduate Studies and is reviewed by the Graduate School. All work submitted for transfer credit must have been completed no more than six years before completion of a graduate program at UT Arlington.
To request transfer credit, students must complete the Transfer of Graduate Credit form and obtain approvals from the appropriate graduate advisor and chair of the Committee on Graduate Studies and final approval from the Graduate Dean. The form is available online at the Graduate School web site.
Credit Toward Doctoral Degrees
Transfer work is not accepted in doctoral programs. However, formal graduate-level coursework completed in the student's major area of doctoral study at other institutions granting doctoral degrees in the student's major may serve to establish the student's competency in those subject areas and may provide a basis for waiving some UT Arlington course requirements. Such waivers must be recommended by the sudent's advisory committee and approved by the Committee on Graduate Studies of the students major area and the Office of Graduate Studies. Waivers must be shown on the Academic Plan.
Transfer Credit Applied to Graduate Certificates
Equivalent coursework completed at other institutions of recognized standing may be transferred to a graduate certificate program after evaluation and approval of the graduate advisor, the appropriate Committee on Graduate Studies and the Dean of Graduate Studies. The number of transfer units is limited to 50% of the total units required for the certificate, except in certificate programs that exceed 15 units, in which case 12 of those units must be taken in residence. This rule does not invalidate written agreements between graduate certificate programs and the Graduate School or agreements that are stated elsewhere in this catalog. Transfer credit will be accepted only for organized courses in which the student received a letter grade of B or higher and an official transcript showing the course(s) and grade(s) is required.
Courses from other universities taken after a student has been admitted into a graduate certificate program at UT Arlington must be approved in advance by the graduate advisor, the appropriate Committee on Graduate Studies and the Dean of Graduate Studies. The form is available online at the Graduate School web site.
Grades earned in transferred courses are not included in calculating a student's UT Arlington graduate grade-point average.
Earning Graduate Course Credit as a UT Arlington Undergraduate Student
Courses taken in undergraduate status may not be applied directly to a doctoral program.
Some departments do not permit students to enroll in graduate courses unless they have been admitted to Graduate School. Others allow students enrolled as undergraduates to take a limited amount of graduate coursework under the conditions described below.
All undergraduate students should consult with the appropriate Graduate Advisor before attempting to register for graduate courses.
Advanced UT Arlington Undergraduates (Current Seniors)
An undergraduate student at the University of Texas at Arlington may not use graduate courses (numbered 5000 and above) to fulfill undergraduate degree requirements except as part of an approved fast track program. However, an undergraduate needing no more than 12 hours in one semester (six semester hours in one summer session) to complete all the requirements for a bachelor's degree may register for graduate courses and apply them toward a master's degree at UT Arlington under the following conditions:
- In no case may a student previously dismissed from or denied admission to the Graduate School enroll in graduate courses or reserve courses for graduate credit.
- All work for undergraduate credit must be completed during that semester or summer session in which the student enrolls in graduate courses.
- Total registration for all work may not exceed 15 semester hours in a semester (or 12 semester hours in the summer sessions).
- The student must submit to the Graduate Advisor a "Reservation of Courses for Graduate Credit by Undergraduate Students" form (available from Graduate Advisors). The reservation must be approved by the Graduate Advisor and the Dean of Graduate Studies, and the Registrar must certify that the reserved credit will not be applied to the student's undergraduate degree requirements. This form must be submitted in accordance with the deadlines printed in the Graduate School Calendar in this catalog.
- The student must have at least a 3.0 undergraduate GPA to be eligible to enroll in a graduate course and to reserve it for graduate degree credit.
- Courses taken at UT Arlington and reserved for graduate credit may be applied to a master's degree program only if a grade of A, B, C, or P was earned.
- Credit is officially accepted for application to a graduate program when a student is unconditionally admitted to the Graduate School.
- A maximum of 12 semester hours of graduate level courses may be reserved.
Students Holding Bachelor or Higher Degrees Enrolled as Degreed Undergraduates
Students who have completed their undergraduate studies and have been awarded their bachelor's degree may enroll as degreed undergraduates in graduate-level course work and receive graduate credit at UT Arlington under the following conditions:
- Courses taken at UT Arlington and reserved for graduate credit may be applied to a master's degree program only if a grade of A, B, C, or P was earned.
- No more than 12 semester hours of credit earned while a degreed undergraduate may be applied for credit toward a master's degree. Students must file a request, approved by the Graduate Advisor, the Committee on Graduate Studies, and the Dean of Graduate Studies to apply such credits toward a graduate degree. The form is available online at the Graduate School web site.
- All courses that are applied to a master's degree must have been completed no more than five years before enrollment in a graduate program at UT Arlington. If the student has completed more than 12 semester hours of graduate courses in undergraduate status, only graduate courses completed within five years of enrollment in a graduate program at UT Arlington will become part of the graduate record and considered in computing the student's grade-point average.
- A student may elect to apply all graduate courses completed in the last five years toward their degree or to apply none of this work. Selective application of courses is not permitted. If any courses are applied for credit toward a master's degree, all courses completed within the last five years will become part of the graduate record.
Graduate Credit for Extension Classes
Work done in extension classes may be applied toward an advanced degree under the same conditions that apply to transfer work, except that credit for extension work is limited to six credit hours.
Courses That Do Not Provide Graduate Credit
Personal Improvement Courses
Personal improvement individual or group music or art lessons and exercise and sports activities courses can not be used for the following: 1) to satisfy graduate degree requirements; 2) meet Graduate School enrollment requirements; 3) in computation of graduate grade-point averages or determination of academic probation or academic good standing in Graduate School; 4) in calculation of grade-point averages for the purpose of admission to a Graduate Program or for certification for graduation from a Graduate Program.
University credit is not granted for audited classes and audited classes will not satisfy enrollment requirements.
Correspondence courses are not accepted for graduate credit.
Credit by Examination
Credit by examination may not be used for graduate credit and no such credit, graduate or undergraduate may appear on graduate student transcripts.
Good Standing and Satisfactory Scholastic Progress
Graduate students are considered to be in good academic standing and making satisfactory progress in a degree or certificate program if they 1) meet all admission conditions within the time required 2) have a B (3.0) or better grade-point average on all coursework undertaken while in Graduate School and 3) have a B (3.0) or better grade-point average in courses needed to satisfy degree requirements by the end of the semester in which they intend to graduate. Students must be in good academic standing by the end of their final semester in order to receive an advanced degree or certificate from UT Arlington. Refer to the section "Courses Not Providing Graduate Credit" for an explanation of courses that do not provide graduate credit and will not be used to determine academic standing or to satisfy degree requirements.
A graduate student whose cumulative grade point average falls below a 3.00 in all graduate courses, be they graduate or undergraduate level, taken while enrolled as a UT Arlington graduate student will be placed on academic probation. The student must attain a grade point average of at least 3.00 in the next semester he or she is enrolled or be subject to dismissal. Undergraduate courses or graduate courses graded P, R, I or W or courses that do not provide graduate credit (see Courses Not Providing Graduate Credit) cannot be used to remove the condition of academic probation.
Students have the initial responsibility to recognize when they are having academic difficulties and are expected to initiate steps to resolve the problem. When a student is in academic difficulty, and dependent upon the severity of the problem, the student may receive an oral warning and/or written statement of the problem and required corrective actions from his or her program. Failure to take these corrective actions can result in termination from the degree program.
A student who has been dismissed from the Graduate School for failure to remove the condition of academic probation by meeting the 3.0 grade-point average requirement may be readmitted for further graduate study in the same or in a different program only if a Petition to the Graduate Faculty has been approved by the appropriate Committee on Graduate Studies and the Dean of Graduate Studies.
A student can be dismissed from a degree program not only for failure to maintain an adequate grade point average, but also for such reasons as unsatisfactory progress toward a degree as defined by the department or program, inability to pass a comprehensive examination, failure to prepare or to defend a thesis or dissertation in a satisfactory manner or complete thesis or dissertation work in an acceptable amount of time. Termination due to inadequate academic progress is a decision made by the program's or department's Graduate Advisor and Graduate Studies Committee. A student's thesis/dissertation committee may recommend termination for failure to prepare a thesis/dissertation proposal, prospectus or final draft in a satisfactory manner or failure to complete work in an acceptable amount of time to the program's Graduate Advisor and Graduate Studies Committee. Such decisions to terminate a student must be communicated to the Dean of Graduate Studies by the Chairman of the Graduate Studies Committee with required justification. The Graduate Dean will review the case make the final decision. The student may continue enrollment until the Dean finalizes the termination decision.
Students failing to pass a comprehensive examination or thesis/dissertation defense may be terminated upon the recommendation of the examining committee. Such decisions are indicated on the Comprehensive Examination Report or Final Defense Report which are returned to the Dean of Graduate Studies. The Graduate Dean will notify the student formally of the program's or department's decision.
Grievances Related to Grades
It is the obligation of the student, in attempting to resolve any student grievance regarding grades, first to make a serious effort to resolve the matter with the instructor with whom the grievance originated. Individual instructors retain primary responsibility for assigning grades. The instructor's judgment is final unless compelling evidence shows preferential treatment or procedural irregularities. If students wish to appeal, their requests must be submitted in writing on an Academic Grievance Form available in departmental or program offices to the department chair or program director. Before considering a grievance, the department chair or program director will refer the issue to a departmental or program committee of graduate faculty. If the committee cannot reach a decision acceptable to the parties involved, the department chair or program director will issue a decision on the grievance. If students are dissatisfied with the chair or director's decision, they may appeal the case to the academic dean. If they are dissatisfied with the academic dean's decision, they may appeal it to the Dean of Graduate Studies. Students have one year from the day grades are posted to initiate a grievance concerning a grade. (For grievances other than those related to grades, see the catalog entry titled Grievances Other Than Grades.)
Grievances Other Than Grades
In attempting to resolve graduate student grievances, the student must first make a serious effort to resolve the matter with the individual with whom the grievance originated. Grievances involving matters other than grades are appealed to the department chair or office director, then to the Dean of Graduate Studies (except in personnel matters, in which cases the appeal is to the Provost unless questions regarding a graduate assistant or graduate associate are involved), Vice President for Business Affairs, or Vice President for Undergraduate Academic and Student Affairs, as determined by the nature of the grievance. If the matter remains unresolved at this level, the student may appeal to the Provost. The decision of the Provost is final. (For grievances involving grades, see the catalog entry titled Grievances Related to Grades.)
Grievances Related to Discrimination or Sexual Harassment
Grievances alleging discrimination or sexual harassment committed by faculty, staff or students should be referred to the Office of Equal Opportunity and Affirmative Action for investigation. Their web site provides information on what constitutes discrimination or harassment and what steps students, faculty and staff may follow to address such situations and receive protection under University policy and State and Federal law.
Registration and Enrollment Requirements for All Students
To attend The University of Texas at Arlington any given semester, a student must register and pay fees. All registration at UT Arlington may be done over the Web at www.uta.edu/registrar. The current semester's Schedule of Classes gives the exact dates and times for registration and should be consulted each semester, not only for registration information but advising instructions as well. The Spring Schedule of Classes is available in mid-October; the Summer/Fall Schedule of Classes is available in mid-March. New students, most readmitted former students and continuing students in certain majors must be advised. If advising is required, it must be done prior to registration.
Required Bacterial Meningitis Vaccination
Effective January 1st, 2012, Texas state law (Section 51.9192 of the Texas Education Code) requires that first-time students, students transferring from another institution and students who are re-enrolling following an absence of at least one fall or spring semester who are under 30 years of age as of the first class day of the term be vaccinated against bacterial meningitis. Students under the age of 30 who plan to audit a course also must comply with this law. All incoming students and students returning after an absence of at least one fall or spring semester who are under 30 years old must submit documentation of immunization against bacterial meningitis. Students who fail to meet this requirement will be dropped from courses.
Students who are enrolled in only online courses that are fully online and that do not meet on campus are exempt from this requirement.
For information regarding theTexas meningitis vaccination law and required documentation of immunization, please visit www.uta.edu/meningitis.
All students must register to enroll in and attend classes. Students who are no longer eligible for enrollment at the start of the semester will have their registration canceled and their tuition and fees refunded.
Payment of Fees
Refer to the Tuition, Fees, and Charges section of this catalog for registration billing and payment or access www.uta.edu/fees.
Late registration is held each semester for students who are unable to register on their regular dates. Late registration takes place on the Web. Students should try to register on their earliest date since classes close during late registration and a late fee is added.
Additional Registration and Orientation Requirements for International Students
International students must meet registration and enrollment requirements described in the preceeding section titled Registration and enrollment requirements for All Students. In addition, international graduate students must satisfy the following requirements.
All new international graduate students must attend an orientation at the beginning of their initial semester at The University of Texas at Arlington. Those who do not attend the International Student Orientation before registration will not be allowed to register during the regular registration period and must attend a makeup orientation on the morning of the first class day, before registering and being assessed a late fee. For more information please contact the Office of International Education.at 817.272.2355 .
International graduate students are required to purchase The University of Texas at Arlington Student Health Insurance Plan. After the initial semester of enrollment, the insurance premium will be added automatically to the student's fees. If the student has health insurance coverage through 1) an employer of the student, spouse, or parents, or 2) U.S. or home-country government sponsorship, the student Health Insurance Plan may be waived. For outside insurance to qualify for the waiver, the coverage must include repatriation and medical evacuation benefits. If it does not cover repatriation and medical evacuation, and most U.S. policies will not, a supplemental policy must be purchased for that coverage. Students who wish to apply for the waiver must come to the Office of International Education prior to registration to show proof of outside coverage and documentation in English describing benefits provided by the non-UT Arlington insurance plan. For more information please contact the Office of International Education at 817.272.2355.
Required Tuberculosis Screening
All new Non-U.S. Citizen/Non-Permanent Resident and Intensive English students must meet the following requirements in order to enroll in classes and remain enrolled in the University.
- Upon arrival to the University for classes, each prospective student must have a Tuberculosis screening and/or chest x-ray in order to enroll. These may be obtained from the UT Arlington Health Services.
- Those tested must return to UT Arlington Health Services to have the test read between 48 and 72 hours after administration (if not read within this time frame, the student must wait 10 days and then be re-tested). If the TB test is positive, the student must have a chest x-ray performed and the results received at UT Arlington Health Services within a 25-class-day time limit.
- The testing or chest x-ray must be performed even if the student was immunized with BCG (a vaccine for TB). If the testing process and subsequent diagnostic exam are not completed and submitted to the UT Arlington Health Services by the 25th class day, the student will be dropped from classes and barred from reinstatement. For more information, please call Health Services Immunization Clinic at 817.272.7143.
Course Load (Credit Hour) Requirements
Continuous Enrollment Policy
Graduate students must enroll in at least one credit hour of work related to their degree each long semester (Fall and Spring) in order to remain classified as an enrolled student. Some programs may specify a higher minimum enrollment requirement in their Handbook for Graduate Students or other published documents. Enrollment in Summer Sessions is not required, and students who do not enroll in summer will not be considered in violation of the continuous enrollment policy. However, students are required to register for appropriate courses in every semester or summer term in which they expect to receive assistance, use the facilities of the university, take diagnostic or comprehensive examinations or defend theses or dissertations. The minimum enrollment requirements for holding graduate assistantships or fellowships or the requirements of the enrollment requirements of other programs, offices and agencies such as the Veterans Administration. U.S. Citizenship and Immigration Services, and federal financial aid and certain loan programs, must be met. It is the student's responsibility to determine the enrollment requirements of such entities.
All International Students
International students must be enrolled for a minimum of 9 semester hours during each regular semester (Fall and Spring).
Full-time Enrollment and Maximum Hours
Full-time students are expected to enroll in at least 9 hours in a regular semester. The minimum full-time course load during the summer sessions is 6 hours. The maximum course load for full-time graduate students is 15 semester hours in a regular semester and 12 hours in a summer session. Registration in excess of these limits in exceptional circumstances must be approved by the student's Graduate Advisor.
Required Enrollment for Teaching and Research Assistants
Students receiving graduate teaching or research assistantships must meet enrollment requirements during the semester in which they are supported. Assistants should complete no more than 12 semester hours and no fewer than 9 semester hours per semester. They may register for no fewer than 6 semester hours during the summer sessions. See the section titled Graduate Assistantship/Associateship Policy for exceptions to these rules and other requirements that Assistants and Associates must meet.
Required Enrollment for Students Receiving Financial Aid
To qualify for most forms of financial aid administered through the Office of Financial Aid, students must enroll in and complete a certain number of credit hours each semester to meet the Satisfactory Academic Progress requirements to receive future financial aid. Students enrolling in 9 or more credit hours at Census Date must complete at least 6 of these hours whereas students enrolling in 6-8 credits hours at Census Date must complete 4 hours to qualify for financial aid. Students enrolling in 5 hours must complete 3 hours. If a student does not complete the required minimum number of hours, they will lose eligibility for aid in the next academic year of enrollment. Students enrolling in fewer than 5 hours at Census do not meet the enrollment requirements for financial aid. The Satisfactory Academic Progress policy may be found at www.uta.edu/fao. Contact the Office of Financial Aid for additional information and guidance on enrollment and eligibility requirements
Adding, Dropping and Auditing Courses
Adding and Dropping Courses
Graduate students who wish to change a schedule by either dropping or adding a course must first consult with their Graduate Advisor. Regulations pertaining to adding or dropping courses are described below. Adds and drops may be made through late registration either on the Web at MyMav or in person through the student's academic department. Drops may occur until a point in time two-thirds of the way through the semester, session, or term. The last day to drop a course is listed in the Academic Calendar available at http://www.uta.edu/uta/acadcal.
- A student may not add a course after the end of late registration.
- A student dropping a graduate course after the Census Date but on or before drop date has passed may with the agreement of the instructor, receive a grade of W but only if passing the course with a C or better average. A grade of W will not be given if the student does not have at least a C average. In such instances, the student will receive a grade of F if he or she withdraws from the class.
- A student desiring to drop all courses in which he or she is enrolled is reminded that such action constitutes withdrawal (resignation) from the University.
- In most cases, a student may not drop a graduate course or withdraw (resign) from the University after the 12th week of class. Under extreme circumstances, the Dean of Graduate Studies may consider a petition to withdraw (resign) from the University after the 12th week of class, but in no case may a graduate student selectively drop a course after the 12th week and remain enrolled in any other course. Students should use the special Petition to Withdraw for this purpose. See the section titled Withdrawal (Resignation) From the University for additional information concerning withdrawal.
Any person who has credit in a particular course or who has a demonstrated need for the course content may be eligible for auditing that course if space is available. An auditor has the privilege of hearing and observing only; no University credit is granted for auditing. Audit applications may be secured from the Registrar's Office. A student may audit a graduate course only with permission of the instructor and approval of the Registrar. When the form has been completed and approved, the applicant, if currently enrolled, pays $20 per course at Bursar Services; if not enrolled, the applicant pays $100 per course. An academic department may place restrictions on the privilege of auditing or may deny permission to audit. Audited courses will not meet Graduate School enrollment requirements.
Leave of Absence Policy
A student may apply for a Leave of Absence in order to respond to exceptional circumstances that will prevent him or her from meeting the continuous enrollment requirement. A Leave of Absence will be granted only for good cause, such as health-related issues, major financial or employment issues, pregnancy, childbirth, child care, elder care or other significant family concerns, or other major personal circumstances that interfere with a student's ability to undertake graduate study. Leaves are granted for up to two long semesters. Students returning from leave as scheduled will be automatically readmitted and will not be required to submit an application or pay an admission fee. Students who do not return at the end of their approved Leave of Absence must reapply for admission by the published application deadlines, pay all relevant evaluation fees, and are not assured of readmission to the University. During the time of the leave of absence, the student may not use University facilities or resources, receive an assistantship or fellowship, continue academic work with faculty, take a diagnostic or comprehensive examination, or defend a thesis or a dissertation. Time taken on an approved Leave of Absence will not count against degree completion time limits.
An approved Leave of Absence does not exempt students from the enrollment requirements of other programs, offices, and agencies such as the Veterans Administration, Immigration and Naturalization Service, and federal financial aid and certain load programs. It is the student's responsibility to determine what effect a Leave of Absence will have on his or her status with such entities. For example, International students approved for a Leave of Absence must inform the Office of International Education so that requirements of the Immigration and Naturalization Service can be addressed.
A student requesting leave should complete the Leave of Absence Request form and obtain the approval of his or her Graduate Advisor who will forward the request on the Dean of Graduate Studies for final review and approval. This form is available online at the Graduate School website. Requests must be delivered to the Graduate School no later than the mid-semester deadline listed on the Graduate School Calendar for the semester in which the leave is to begin.
Leave of Absence will not be granted retroactively for a semester after the mid-semester point has passed. Students who miss this deadline must apply for readmission.
Withdrawal (Resignation) from the University
A student who wishes to withdraw (resign) voluntarily from the University may do so by withdrawing from all graduate and undergraduate classes prior until the point of time corresponding to two-thirds of the duration of the semester or term. The exact date of the deadline is provided in the Academic Calendar available at http://www.uta.edu/uta/acadcal. After this deadline has passed, a graduate student or undergraduate student enrolled in a graduate course is not permitted to withdraw or to selectively drop courses. In exceptional cases, however, a graduate student may request to withdraw after the deadline by obtaining a Petition to Withdraw form and submitting it to the Dean of Graduate Studies. (Students should use the special Petition to Withdraw for this purpose and not the Petition form used for other types of requests.) If the petition is not approved, the student remains responsible for all coursework requirements. Therefore, students should not discontinue class attendance or course assignments unless they have been notified in writing that the Dean of Graduate Studies has approved the petition to withdraw. A Petition to Withdraw is available online at the Graduate School web site or in the Graduate School office.
Withdrawal as a Result of Military Service
A student who withdraws as a result of military service is to receive the following considerations according to Section 54.006 of the Texas Education Code: (1) receive a refund of tuition and fees (2) if eligible, be assigned a grade of incomplete (I) or (3) as determined by the instructor, receive a final grade or credit in courses where the student has satisfactorily completed a substantial amount of coursework and has demonstrated sufficient mastery of the course material.
Change of Graduate Major, Program or Degree Level
Students wishing to change graduate major, program or degree level (master's or doctoral classification) from the one in which they are enrolled currently or in which they were enrolled during their most recent semester at UT Arlington must initiate the change by completing the "Request for Change of Graduate Program or Degree Level" form. Students may submit only one "Request for Change of Graduate Program or Degree Level" form at a time. Additional forms will not be processed until a final decision on any prior requests have been made. Students intending to change majors should consult the Graduate Advisor of the new program regarding program admission and degree requirements before completing this form. Similarly, students wishing to change degree level should submit the request after discussing the matter with the appropriate graduate advisor.
Students wishing to change from one program to a dual degree program must complete the "Request for Change of Graduate Program or Degree Level" form and mark the box stating "Request to Change to Dual Degree Program (master's level only).
Students wishing to change from a dual degree program to single degree program program must complete the "Request For Change of Graduate Program or Degree Level" form and mark the box stating "Request to Change to New Graduate Program".
Students wishing to change from Doctoral to Masters degree level for conferral of the masters degree must complete the "Request for Change of Graduate Program or Degree Level" form and mark the box stating "Request to change form PhD to Masters status (for conferral of the master's degree)". Students will remain in maters status until award of the masters degree. Upon award of the masters degree students will be automatically changed back to doctoral status.
The "Request For Change of Graduate Program or Degree level' form can be found at our Web site http://grad.uta.edu/students/forms/ or by request from the Graduate School Office.
Graduation Requirements and Procedures
Degrees are awarded at the end of the fall semester (December), spring semester (May) and summer session (August). Formal commencement ceremonies are held within the college or school in which the degree is earned. Students should contact the Office of the Dean of their department for information concerning the commencement ceremonies.
Each graduate student must complete degree requirements in accordance with the Graduate Catalog in force at the time the student entered the graduate program in which the degree will be awarded or, at the student's option, the catalog of any subsequent year in which the student was in residence. If a student chooses to complete degree requirements in accordance with the catalog of a year subsequent to that in which he/she entered the graduate program, the student's graduate advisor must indicate such by submitting an online request form to the Graduate School. Graduate Advisors must contact the Office of Graduate Studies graduation desk to access the required form.
Please note that changes in Graduate School regulations and policies become effective for all enrolled students in the year for which the catalog is in force, regardless of the year of initial enrollment. Thus, students may choose to satisfy degree requirements specified in an earlier catalog, but all must observe Graduate School regulations and follow graduation procedures prescribed in the Graduate Catalog in force in the intended semester of graduation.
After initial enrollment in the thesis or dissertation course, a student must maintain continuous enrollment in thesis or dissertation courses (summers excluded unless summer enrollment in thesis/dissertation is required by student's program) until the thesis or dissertation has been accepted by the Dean of Graduate Studies. This requirement applies even when a student is working on their thesis or dissertation at an off-campus location. Failure to maintain continuous enrollment may invalidate previous thesis or dissertation work.
Enrollment Requirements for Thesis and Dissertation Courses
Students may not register for dissertation or thesis courses if they are not in good academic standing.
A student receiving advice and assistance from a faculty member in preparation of a thesis or dissertation must register for the appropriate course even if the student is not on campus. Variable credit is available for thesis and dissertation courses. Each semester, after consulting with their Graduate Advisor, students must register for the amount of thesis or dissertation credit commensurate with the effort to be expended by the student and the advisor in preparation of the thesis or dissertation. Most master's students must enroll in a six-hour thesis course (5698) and all doctoral students must enroll in the appropriate Dissertation (6699, 6999) or Doctoral Degree Completion course (7399) in the semester in which they intend to defend their theses or dissertations. A passing grade (P) is required in the appropirate thesis or dissertation course to complete graduation requirements and a P grade is only awarded when the thesis or dissertation defense results in an unconditional pass. A grade of R (research in progress) or a grade of F will be given in thesis or dissertation courses if they do not culminate in a successful defense. The grade of R is a permanent grade that does not carry any credit value. To meet graduation requirements, students must re-enroll in the appropriate thesis or dissertation course until the thesis or dissertation is completed and a grade of P is earned. The Doctoral Degree Completion course, 7399, may be taken only once and cannot be repeated.
Final Semester Requirements
All students must be enrolled in the Graduate School in the semester in which they complete all graduate degree requirements and apply for graduation. Students defending or completing required changes in their thesis or dissertation in their final semester must be enrolled in the proper thesis (typically 5698) or dissertation course (6699, 6999 or 7399) to receive a passing grade. Students may not petition for a reduction in this requirement. Enrollment in courses outside the major and minor fields will not satisfy final semester enrollment requirements. Students may request to graduate In Absentia if they have completed all degree requirements and must register simply to have their degree awarded.
Funded Students Enrollment Requirement
Funded students are normally expected to be enrolled as full time students while holding an assistantship or associateship. Master's tudents who must enroll in a a six-hour Thesis course or doctoral students who must enroll in a six or nine-hour Dissertation Course or three-hour Dissertation Completion Course because they have not received a passing grade in one of these courses must enroll in one of these courses and receive a grade of P in their final semester. However, master's students who need fewer hours to complete their degrees may petition for a waiver of full time enrollment as described in the Assistantship/Associateship Policy section of this catalog.
In Absentia Registration
In Absentia registration is allowed when degree candidates have completed all requirements for graduation by the last date to qualify for In Absentia registration (see the Graduate School Calendar) and who would otherwise need to register in the following semester for the sole purpose of having a degree conferred. A student may only request In Absentia registration in the regular or summer semester immediately following the semester in which he or she was enrolled and completed all graduation and degree requirements. Students registered In Absentia may not enroll for courses. No refund is made for cancellation of In Absentia registration. In Absentia registration requires permission of the Graduate Advisor and the Dean of Graduate Studies. Students may obtain the Request to Register In Absentia Form on the Graduate School website. In addition to paying the cost of In Absentia registration, candidates must file an application for graduation and pay the appropriate graduation fees for the semester of graduation.
Application for Graduation
All graduating students must file an Application for Graduation with the Graduate School by the deadline specified in the Graduate School Calendar for the semester of graduation. The application and other information pertaining to graduation requirements may be found on the Graduate School website. Neither the graduation application nor graduation fees are transferable to a subsequent semester; therefore, if a student does not graduate in the semester indicated in the initial application, a new application must be filed for the semester of graduation and the appropriate fees paid again.
Students who fail to apply for graduation by the deadline specified in the Graduate School Calendar may apply late by completing the Application for Graduation and paying a late fee. Applications for graduation will be accepted with a late fee for 30 calendar days after the deadline for applying for graduation. If this date falls on a weekend, the deadline for applying late will be the Monday after the date. After that date, no applications will be accepted and students must apply for graduation for a subsequent semester. Applicants for graduation will be billed the Graduation Application fee and, as appropriate, the diploma mailing fee and the late fee. Again, graduation charges are non-transferable and non-refundable. See the section titled Tuition, Fees, and Charges in this catalog for information on specific fees.
Summary of Final Semester Requirements for Master's Degree Candidates
Each master's student must:
- the six-hour thesis course if a thesis plan student
- the master's comprehensive course or equivalent if required by the student's program
- at least one graduate course in the student's program if not enrolled in 1 or 2 above
- an Application for Graduation
- a request for the Final Master's Examination, if applicable
- the Final Master's Examination Report, if applicable
- the appropriate checklist and the documents listed on that checklist upon notification of acceptance of the thesis, if applicable
- the Application for Graduation fee
- the diploma mailing fee, if applicable
- the required thesis library processing fee, if applicable
- any other outstanding university charges
Summary of Final Semester Requirements for Doctoral Candidates
Each doctoral candidate must:
- The appropriate dissertation course (6999, 6699, or 7399)
- an Application for Graduation
- a request to Schedule Dissertation Defense
- a Dissertation Defense Report
- the appropriate checklist and the documents listed on that checklist upon notification of acceptance of the dissertation by the Graduate School.
- the Application for Graduation fee (diploma fee)
- the diploma mailing fee, if required
- the required dissertation binding, microfilming and Library Processing fees and the optional copyright fee.
- any other outstanding university charges
All Graduate School deadlines, as indicated on the calendar or in the explanation of policies and procedures, unless otherwise stated, are final at 5 p.m. of the date specified. By this time all transactions must be completed and documents received in the Office of the Dean of Graduate Studies. Transactions and documents requiring action or approval of Graduate Advisors, committees, instructors, department chairmen, academic deans or others prior to receipt by the Graduate School should be initiated by the appropriate person (student, instructor, Graduate Advisor or other) sufficiently in advance of the Graduate School deadline for the required actions to be taken and approvals received.
Graduate Assistantship/Associateship Policy
Graduate teaching and research assistantships and associateships are funded through state appropriations and federal, state, local and private grants for at least three principal reasons. First, employment of graduate students in teaching and in research positions during their graduate education encourages and supports their participation in these two major functions of a university and thereby strengthens the quality of the students' educational experience. Second, assistantships and associateships provide direct financial support to outstanding students who are essential to the development of quality graduate programs. Third, graduate students provide valuable and necessary services to the University in their roles as teaching and research assistants and associates. It must be kept in mind, however, that graduate assistants and associates are first and foremost students. As such, their most important task is to complete their degree requirements in a timely fashion; this is the primary expectation of the University as well.
The University of Texas at Arlington supports the "Resolution Regarding Graduate Scholars, Fellows, Trainees, and Assistants" of The Council of Graduate Schools in the United States. A copy of the resolution and list of signatory institutions is available in the Graduate School and can be viewed at www.cgsnet.org/portals/0/pdf/CGSResolutionMarch2009.pdf. To assure the appointment of the most highly qualified students available and to best realize the principal objectives for which graduate assistants are employed, The University of Texas at Arlington has adopted the following policies and regulations, all provisions of which apply to both graduate assistantships and graduate associateships.
A student must be admitted to a degree program to be eligible to hold a graduate assistantship. Students admitted as Provisional students may not be considered for an assistantship until all provisional requirements have been resolved. New students, admitted with probationary conditions, may be considered for an assistantship, subject to the requirement that they earn and maintain a 3.0 grade-point average while enrolled as a graduate student, conform to admission conditions specified by the admitting department or the Graduate School, and meet assistantship enrollment requirements.
Before being appointed to a teaching assistantship at UT Arlington, a student whose native language is not English must demonstrate English proficiency. The preferred method to demonstrate proficiency is to submit an acceptable score of at least 23 on the Speaking Section of the TOEFL, or a score of at least 7 on the Speaking Section of the IELTS, or take and pass the UTA Developmental English course. The TOEFL and IELTS scores should be sent directly to UT Arlington by ETS or IELTS. Score reports submitted directly by the student or those marked "Student Copy" or "Applicant's Copy" are not considered official and will not be accepted by the University. The English proficiency requirement will be waived for non-native speakers of English who possess a bachelor's degree from an accredited U.S. institution. See the catalog entry titled Application Documentation Requirements in the Admission Requirements and Procedures section for further information.
Developmental English Program
Students who do not achieve scores on the TOEFL or IELTS high enough to satisfy the English proficiency requirements for graduate teaching assistants must enroll in the Developmental English Program and be certified for English proficiency before becoming eligible to hold a teaching assistantship. This 10-week program, offered by the UT Arlington English Language Institute, emphasizes oral presentation skills and accent reduction. Registration is in 402 Hammond Hall, and the charge for course is payable at the time of registration. Contact the English Language Institute at 817.272.2730 for details, including the current class schedule and charges.
Continuation or Renewal of Appointment
Although a student may be appointed initially to a graduate assistantship for a full academic year, continuation of the appointment beyond the first semester is subject to the following conditions:
To continue or renew an appointment, the student must be in good standing in the University. A student on academic probation is not in good standing, and therefore, will automatically lose his or her assistantship. However, Graduate Advisors, with the written endorsement of their department's or program's Graduate Studies Committee, may petition the Dean of Graduate Studies to allow a one-time exception, granting one additional semester of assistantship support in the next semester of enrollment if they judge the student is capable of raising his or her GPA to the required minimum by the end of that semester and believe that the student is making satisfactory progress in all other aspects of their studies. If granted, the student will be considered to be in good academic standing for one semester for purposes of continuing their assistantship. This broadened definition of academic good standing for a student with a GPA below 3.00 applies only in cases where a program wishes to continue or renew a student's teaching or research assistantship during the semester of enrollment following the one in which his or her GPA dropped below 3.00. Programs may not request this exception on behalf of students who will hold any other type of employment.
A student granted one semester of good academic standing for purposes of continuing their assistantship must improve his or her UT Arlington graduate grade-point average to 3.00 and return to good academic standing as normally defined in the next semester of enrollment in order to qualify for assistantship support in subsequent semesters. Requests to extend this form of good standing beyond one semester will not be approved. Further, students who have previously received a one-semester extension of academic good standing for purposes of continuing their assistantship will not be eligible for this exception again.
- The student must be making satisfactory progress toward an advanced degree.
- The student must have performed assigned assistantship duties satisfactorily in the preceding semester(s) as determined by the department in which the assistantship is held.
A department may limit the number of semesters during which a graduate student may hold an assistantship.
Resident Tuition Rates
Graduate teaching and research assistants employed at least 20 hours per week in positions related to their degree programs are entitled to Texas resident tuition rates. Eligibility for the resident rate must be certified prior to registration otherwise, full tuition will be assessed. Non-resident students receiving appointments after a term's published Census date will not be eligible for resident tuition rates in that term.
Non-resident or international students holding less than full assistantships (full meaning 20 hours employment per week) are not eligible for Texas resident rates.
Graduate assistants holding full assistantships (20 hours of employment per week) may register for and must complete no fewer than nine semester hours and no fewer than six semester hours during the three summer semesters.
The nine hour minimum registration limit may be reduced to six semester hours for thesis and dissertation students who 1) have completed all required coursework 2) are registered for thesis or dissertation reseach only. In such cases, master's students should enroll in 5698 and doctoral students who have passed their Comprehensive Examinations should enroll in 6699 course. International students meeting these requirements must obtain written permission from the Office of International Education to enroll in fewer than nine hours and present it to the appointing department. Students defending their theses typically must enroll in a six-hour thesis course. Doctoral students who have completed or will complete a total of at least nine hours of dissertation research in 6399, 6699, 6999 and/or 7399 courses prior to graduation may meet minimum registration requirements in the term they intend to defend their dissertations and graduate by enrolling in 7399. However, if a student does not graduate after enrolling in 7399, he or she must enroll in 6699 or 6999 until graduation. The 7399 course may not be repeated. Students may not petition for a course load reduction below these requirements.
Non-thesis master's students with only three to six hours of organized coursework left to complete a program in his or her final semester are permitted to hold an assistantship while enrolled in the three to six hour course. International students in these instances must obtain written permission from the OIE for less than nine hours of enrollment and present it to the appointing department.
Graduate Teaching Assistants or Graduate Research Assistants who have a 25% (10 hours of employment per week) or less appointment must be enrolled for at least six hours during a long semester and three hours during the summer. This enrollment requirement covers both organized courses and dissertation and thesis hours. However, all graduate students, whether funded or unfunded, must follow UT Arlington policy concerning required enrollment in the final semester.
Assignment of Duties
Graduate assistants are under the direction of the department chair with regard to assistantship responsibilities and assignments.
Additional Employment While an Assistant or Associate
In accepting a graduate assistantship/associateship, students agree to devote their efforts to graduate studies and assistantship/associateship responsibilities. In some circumstances, however, additional employment may be justified. Immigration policies severely restrict the amount that an international student may work.
U.S. Citizen Students
Full-time (20-hour) graduate assistants wishing to hold additional assistantships/associateships or accept additional on or off-campus positions must obtain the approval of their Graduate Advisor. Approval will only be given if the additional work will not impact the student's academic progress negatively or exceed employment limits allowed by law.
During the fall and spring semesters, international students may work on campus only 20 hours per week unless authorized for additional employment through Curricular Practical Training (CPT). During vacation and the summer, international students may work more that 20 hours per week on-campus without additional authorization. At anytime during the year, employment with an off-campus employer must be authorized by either BCIS or by the International Office in the case of CPT. The Office of International Education must grant approval prior to taking on additional employment if that employment is to be authorized by CPT. Students holding a UT Arlington assistantship wishing to work off-campus in addition to the assistantship, must 1) meet and maintain the enrollment requirements for holding an assistantship 2) meet the immigration requirements for CPT 3) work only part-time (20 hours or less) off-campus 4) be employed in off-campus work that is clearly connected to his or her assistantship. If these requirements are not met, a student will be obliged to give up either the assistantship or the off-campus employment.
Seeking Exceptions to Policies of the Graduate School
A student may petition for exceptions to published rules of the Graduate School by submitting a Petition to the Graduate Faculty form to his or her Graduate Advisor. The Graduate Advisor and the departmental Committee on Graduate Studies Chair will evaluate the petition and send it to the Dean of Graduate Studies for final judgment. Limited exceptions to some rules may be approved if the facts presented by the petitioner are fully justified in the views of the Advisor, Committee on Graduate Studies Chair, and Graduate Dean. All petitions must be submitted on the petition form available online through the Graduate School website.
Course Designation System
The following example provides an explanation of the designation system of graduate courses at The University of Texas at Arlington.
5313 CARBONATE PETROLOGY (2-3)
- The four-digit number (5313) is the departmental unique numerical designation for the specific course listed.
- The first digit (5) in the above example denotes the level of the course. Graduate courses are designated 5 or 6.
- The second digit (3) denotes the semester hour credit of the course.
- The third and fourth digits (1 and 3) are departmental designations and may or may not have sequential significance.
- The first number in parentheses following the course title indicates the class hours per week devoted to lecture. The second number indicates the class hours per week devoted to laboratory, practice or fieldwork for the fall or spring semester.
Each department or program has been assigned a unique two-, three- or four-character prefix for use in course designations on registration documents, transcripts and other University records. For example, the Carbonate Petrology 5313 course described above is taught in the Department of Geology and appears on student records as GEOL 5313. The two-, three- or four-character prefix is given in parentheses after the department or program name in the catalog section describing academic departments and programs.