Note: This Catalog was published in July 2009 and supersedes the 2008-2009 Catalog.

Advanced Degree Requirements

Requirements for the Master's Degree | Dual Degree Programs | Requirements for the Doctor of Philosophy Degree

The following minimum requirements apply to all master’s degrees, including the M.A., M.S., M.Arch., M.B.A., M.C.R.P., M.C.S., M.Engr., M.SW.Engr., M.Ed., M.Ed.T., M.F.A., M.L.A., M.P.A. (Accounting), M.P.A. (Public Administration), M.S.N. and M.S.S.W., offered by The University of Texas at Arlington. Additional requirements may be imposed for specialized or professional degree programs, or by individual departments or interdepartmental or intercampus graduate studies committees. These requirements are included in descriptions of individual degree programs.

Departmental, Program and College Program Manuals for Students

Many departments and programs issue program manuals, procedures and policy manuals, graduate student handbooks and other informational publications for students and faculty in graduate programs. These publications provide detailed and useful information; however, they are not statements of official policy of The University of Texas at Arlington nor of The University of Texas System. In all matters, the Rules and Regulations of the Board of Regents of The University of Texas System, the Handbook of Operating Procedures of The University of Texas at Arlington, and the Graduate Catalog of The University of Texas at Arlington shall supersede departmental, program or college publications.

Graduate Program Degree Requirements and Academic Performance Standards for Master's Degrees

Degree requirements and academic performance standards given in this section are the minimum required by Graduate School and University policy. Satisfying these general requirements and standards, however, does not imply that all degree and program requirements have been met. Many programs set special course requirements and may require higher grade-point averages or other academic standards than those given in this section. Such program requirements and standards are included in individual program descriptions in this catalog and in departmental and college program manuals or policy statements. These special requirements shall not be considered in conflict with this catalog and shall have the same force as this catalog.

Undergraduate Preparation

Minimum undergraduate preparation acceptable for graduate concentration in most areas is 12 semester hours of advanced undergraduate work in that area; however, this requirement varies widely, and individual department and program descriptions should be consulted for specific requirements. The appropriate Committee on Graduate Studies may administer an oral, written, or both oral and written examinations to an applicant to assess undergraduate preparation for graduate work. The committee may require the student to eliminate deficiencies in undergraduate preparation before being granted unconditional acceptance into the graduate program.

Residence

Master's degree candidates are expected to spend the equivalent of two semesters of full-time study in residence at The University of Texas at Arlington.

Supervising Committees

The Dean of Graduate Studies will appoint for each master’s student a supervising committee upon recommendation by the Graduate Advisor and the appropriate Committee on Graduate Studies. The committee will normally consist of at least three members of the graduate faculty and will be responsible for the design of the student’s program. One qualified external person who is not a member of the graduate faculty may serve as a voting member of a supervising committee if nominated by the appropriate Committee on Graduate Studies and approved by the Dean of Graduate Studies. The nomination form is available in the Graduate School and should be submitted to the Dean of Graduate Studies along with the nominee’s curriculum vitae. Any external, non-voting members must be in addition to the three voting members and must be approved by the Dean of Graduate Studies. The supervising committee conducts the final thesis examination for thesis degree plan candidates and determines scope, content and form of the final master’s comprehensive examination for thesis substitute and non-thesis degree plan candidates.

Degree Plans and Hours Required

Three degree plans (thesis, thesis substitute and non-thesis) leading to the master's degree are available. All programs, except those in Education, and Public Administration, offer the thesis degree plan. In certain departments and programs, a student may follow a thesis substitute or non-thesis degree plan upon recommendation of the appropriate Committee on Graduate Studies and approval by the Dean of Graduate Studies. Plans available in each department or program are listed in the catalog in the section on departmental and program descriptions.

The thesis degree plan requires a minimum of 30 semester hours, of which at least 24 must be in coursework and six in a thesis course. The thesis must be approved by the thesis advisor and by a supervising committee of three or more members appointed by the Dean of Graduate Studies. The thesis is subject to final approval by the Dean of Graduate Studies. Students receiving advice and assistance from a faculty member in the preparation of a thesis must register for the appropriate course even if they are not on campus. Each semester, after consulting with their Graduate Advisor, students must register for the amount of thesis credit commensurate with the efforts to be expended by the student and the thesis advisor in the preparation of the thesis. Once the student is enrolled in the thesis course, continuous enrollment is required.The student must be enrolled in six hours of thesis during the semester in which the thesis is defended and the final Master’s Examination is unconditionally passed. The degree candidate must defend the thesis in a final oral examination open to all members of the faculty.

The thesis substitute degree plan requires a minimum of 33 semester hours, of which at least 27 must be in coursework and three in an appropriate project or research course. The thesis substitute may include: 1) internship reports in programs in which the internship has been determined by the Dean of Graduate Studies to be an essential component; 2) reports prepared in certain graduate seminar, conference or research courses; or 3) a design thesis in Architecture. The internship substitute requires a minimum of six semester hours in the internship course.

The non-thesis degree plan requires a minimum of 36 semester hours of coursework, of which at least 24 must be in the major area(s) of study.

Application for Graduation

Students will be admitted to candidacy for the master’s degree only when degree requirements have been met. Students must submit an Application for Graduation to the Graduate School by the deadline listed in the Academic Calendar in the semester they wish to graduate. The Application for Graduation form is available online through the Virtual Graduate School Advisor on the Graduate School Web site. See the Graduate School calendar available online at http://grad.uta.edu/about/calendar/ for specific deadline dates.

Final Master's Examination

A final program examination is required for all master's degree candidates. The final master's examination can result in: 1) an unconditional pass with a recommendation to the Dean of Graduate Studies that the candidate be certified to receive the earned degree; 2) a conditional pass with the requirement that additional conditions be met, which may include further work on the thesis or thesis substitute, additional coursework with a minimum specified grade-point average, or both (in all cases, the final master's examination must be repeated within a specified period); 3) failure, with permission to be re-examined after a specified period; or 4) failure, with recommendation to the Dean of Graduate Studies that the candidate be dismissed from the program. Most programs limit to two the number of repeats of the final master's examination. Additional repeats require specific advanced written approval by the Dean of Graduate Studies.

For thesis degree plan candidates, the examination will be an oral defense of the thesis. The examination will be conducted by all members of the student's supervising committee but will be open to all members of the faculty. The thesis examining committee must have copies of the thesis at least two weeks prior to the thesis defense.

For thesis substitute or non-thesis degree plan candidates, the final examination will be a comprehensive examination that is written, oral or both. The scope, content and form of the examination(s) shall be determined and administered by all members of the student's supervising committee.Some programs require successful completion of a specified course in the final semester of study to satisfy this requirement.

If applicable, the student's Graduate Advisor must submit a request for the thesis defense or final master's examination to the Graduate School. The request must indicate the time, place and form (oral and/or written) of the examination and be signed by all members of the examining committee, confirming their intention to be present.

The Final Master's Examination Report must be filed in the Graduate School no later than three weeks before the date on which the candidate expects the degree to be conferred. Thesis degree plan candidates must submit one electronic or three unbound paper copies of the unconditionally passed thesis that has been approved for final submission by the Graduate School following all procedures for electronic or paper submission. Candidates will be billed for the required fees as explained in the Tuition and Fees section of this catalog. Details of the submission process and all forms are available through the Virtual Graduate School Advisor.

Master's Thesis

All master’s students must be aware of requirements, components and deadlines associated with the thesis, final defense and submission of the thesis to the Graduate School. Thesis format review and approval by the Graduate School are required and must be completed in order to graduate from UT Arlington. The deadline dates for each semester are published in the Graduate School Calendar at https://grad.uta.edu/leftMenuPages/gradcalendar.asp.

Enrollment Requirement

A thesis degree plan student must be enrolled in the appropriate thesis course in the semester in which the thesis is defended. Social work students will enroll in SOCW 6393 to conduct thesis research and SOCW 6398 in the semester in which the thesis is defended. All other thesis option students must be enrolled in the appropriate 6-hour thesis course in the semester in which the thesis is defended.

Thesis Manuscript Preparation

Students pursuing a thesis option master’s degree must have the format of the thesis manuscript approved by the UT Arlington Graduate School before the degree can be conferred. The Graduate School specifically checks the document for conformity to UT Arlington formatting requirements. Details regarding thesis formatting requirements are described in the current edition of The UT Arlington Manual of Style and the RAFT Template available online through the Virtual Graduate School Advisor and Turabian’s A Manual for Writers of Term Papers, Theses, and Dissertations (6th ed.). A template for students to use as a guide to proper thesis formatting and appearance is available under the “Thesis and Dissertation” in the section titled “Manual of Style and RAFT Template.”

The Graduate School offers all master’s students the opportunity to attend Thesis and Dissertation Seminars each semester. These seminars provide attendees with detailed explanations of the style guides and hands-on experience with the template that will help students organize their theses in accordance to formatting requirements. In addition, thesis submission procedures, graduation procedures and graduation requirements are reviewed in these seminars. Reservations are recommended and can be made online through the Virtual Graduate School Advisor.

Master’s Thesis Format Review:

The format of all theses must be reviewed and approved by the Graduate School before the theses will be accepted as satisfying the thesis requirement of the Master’s degree. Students may submit theses to the Graduate School for checking as an electronic file using the electronic thesis and dissertation submission process or as hard-copy.

Preliminary Format Check

Thesis students have the option to submit a portion of the thesis to the Thesis and Dissertation Specialist in the Graduate School for a preliminary format check. The preliminary format check is not a requirement for graduation and is provided as a service for students who have questions regarding formatting. Students can generally expect feedback regarding the preliminary check within 72 hours (excluding weekends and holidays). However, students should be aware that completed theses submitted for mechanical check will be given priority over preliminary check submissions.

Mechanical Check

In order to fulfill thesis requirements, master’s thesis students must submit a copy of their thesis to the Thesis and Dissertation Specialist in the Graduate School for a complete review of the format of the entire manuscript. This review is called the mechanical check. Students may be required to resubmit the document for additional checks depending on the nature and number of formatting errors found. The final copies of the thesis may be submitted to the Graduate School only when it the mechanical check conducted by the Thesis and Dissertation Specialist shows that the thesis is formatted properly. Thus, the thesis submitted for mechanical checking should be complete and as near to being in final format as possible.

Generally, students may expect the mechanical check to be completed within 72 hours of submission (excluding weekends and holidays). However, expect the mechanical check to take longer than 72 hours during peak submission periods which occur around submission deadlines. Semester deadlines for mechanical checks can be found in the Graduate School calendar at http://grad.uta.edu/about/calendar/.

Final Copies and Submission

Once the Thesis and Dissertation Specialist has approved the thesis and the student has unconditionally passed the thesis defense, the student may submit the final copy of the thesis to the Graduate School for approval by the Dean of Graduate Studies. Students submitting their theses electronically will be notified when their latest submission is accepted and no further submissions are required. Students submitting on paper must provide three unbound copies printed on minimum 25% cotton rag, minimum 20 lb. paper and each copy must be placed in separate, clearly labeled envelopes and accompanied by the Thesis and Dissertation Checklist and other required documents.

Regardless of submission format, all theses must be submitted by the deadline for final submission as listed on the Graduate Calendar online at https://grad.uta.edu/leftMenuPages/gradcalendar.asp and must be prepared according to regulations described in the current edition of The UT Arlington Manual of Style and the RAFT Template available online through the Virtual Graduate School Advisor and Turabian’s A Manual for Writers of Term Papers, Theses, and Dissertations (6th ed.). All thesis students must also submit the Thesis and Dissertation Data Sheet, the Intellectual Property Statement, and the appropriate Thesis and Dissertation Checklist. Students choosing to submit theses in hardcopy format must also submit the Microfilm Agreement Form. This form is not necessary when theses are submitted electronically. All forms are available online through the Virtual Graduate School Advisor.

The final copy or copies of the thesis are University property and a student may make no private agreements with employers, funding sources, or others that restrict or infringe upon University rights. Thesis copyrights, where applicable, are held by the student author. Thesis fees are explained in the Tuition and Fees section of the Graduate Catalog.

Thesis Defense

A request for the thesis defense must be filed in the Graduate School by the student before the date of the defense. The thesis supervising committee must have copies of the dissertation at least two weeks prior to the thesis defense.

The thesis defense will be a public oral examination open to all members of the faculty. Questioning of the candidate will be directed by the student’s thesis supervising committee. All members of the student’s committee must be present at the defense.

Although the defense is concerned primarily with the thesis research and its interpretation, the examining committee may explore the student’s knowledge of areas relevant to the core of the thesis problem. The thesis defense may result in a decision that the candidate has 1) passed unconditionally; 2) passed conditionally with remedial work specified by the committee; 3) failed, with permission to be re-examined after a specified period; or 4) failed and dismissed from the program. The thesis must be approved unanimously by the student’s thesis supervising committee and by the Dean of Graduate Studies. Regardless of the outcome of the defense, the thesis defense report must be submitted to the Dean of Graduate Studies. When a scheduled defense is postponed or canceled, the Dean of Graduate Studies must receive written notice of this postponement or cancellation The final approved electronic copy or the final three approved unbound paper copies of the thesis must be submitted to the Dean of Graduate Studies by the date specified in the Graduate School Calendar available at https://grad.uta.edu/leftMenuPages/gradcalendar.asp. When the final copy or copies are deposited with the Graduate School, the student will be billed for the required fees as explained in the Tuition and Fees section of this catalog.

Time Limit

Programs for the master's degree must be completed within six years (time in military service excluded) from initial registration in the Graduate School.

Foreign Language Requirement

A reading knowledge of at least one foreign language (classical or modern) is required by some departments or programs for master's degree candidates. Specific language requirements, if any, are given in the individual departmental and program degree descriptions.

Dual Degree Programs

Students may pursue dual degree programs other than those specifically defined in the catalog with prior approval of the appropriate Committees on Graduate Studies and the Dean of Graduate Studies. Students wishing to pursue dual degree programs other than those specifically defined in the catalog should contact the Graduate School for details.

Students in any dual degree program must be admitted to each participating program. Unless otherwise stated under the dual degrees programs specified elsewhere in this catalog, the number of hours that may be used jointly will be determined by the total number of hours required by both degree programs if completed separately. For purposes of dual degree programs, the total number of semester hours required for both degrees if completed separately is defined as the number of semester hours required for a student to complete all advanced degree requirements (excluding deficiency, leveling and prerequisite courses) for both degrees.

  1. Six semester hours may be used jointly when the total number of hours required for both degrees is 60;
  2. Six to 12 semester hours may be used jointly when the total number of hours required for both degrees is between 60 and 72 hours;
  3. Six to 18 semester hours may be used jointly when the total number of hours required for both degrees exceeds 72 hours.

Admission to and enrollment in the programs for a dual degree must be concurrent. Students must be admitted to the second program before completing more than 24 semester hours in the first program, exclusive of leveling, deficiency or foundation courses, and must complete the second degree within three academic years following completion of the first.

All grades earned in dual degree status are used for purposes of determining academic good standing, academic probation and graduate requirements.

Students must be in good standing in both programs to continue in a dual degree program. Students who are dismissed from either program are no longer considered to be in a dual degree program. These students may enroll in and use courses for credit toward the degree program in which they are in good standing only. Students may not take courses in the program from which they have been dismissed and may not use such courses for dual degree credit.

Dual degree programs are available at the master's level only. Not all graduate programs participate in dual degrees.

Requirements for the Doctor of Philosophy Degree

The Doctor of Philosophy (Ph.D.) is the highest degree offered by The University of Texas at Arlington. The degree is awarded only for academic work of distinction through which the student demonstrates superior scholarship and capacity for original work. Requirements for the doctoral degree listed below are the minimum required by the Graduate School. Meeting all of these requirements does not result automatically in the awarding of the doctoral degree. All departments and programs have additional requirements for a high level of scholarly achievement that must be met by successful doctoral candidates. In all doctoral programs, the basic requirements are that a student 1) attain mastery of a field of knowledge as determined by the appropriate Committee on Graduate Studies and demonstrated in a general examination; and 2) present evidence of a capacity to complete a significant program of original research by preparation of a dissertation.

To be admitted to a doctoral program, an applicant must have completed a master's degree or at least 30 semester credit hours of graduate coursework.

Departmental, Program and College Program Manuals for Students

Many departments and programs issue program manuals, procedures and policy manuals, graduate student handbooks and other informational publications for students and faculty in graduate programs. These publications may provide detailed and useful information; however, they are not statements of official policy of The University of Texas at Arlington nor of The University of Texas System. In all matters the Rules and Regulations of the Board of Regents of The University of Texas System, the Handbook of Operating Procedures of The University of Texas at Arlington and the Graduate Catalog of The University of Texas at Arlington shall supersede departmental, program or college publications.

Graduate Program Degree Requirements and Academic Performance Standards for Doctoral Degrees

Degree requirements and academic performance standards in the section entitled "Requirements for the Doctor of Philosophy Degree" are the minimum required by Graduate School and University policy.

Satisfying these general requirements does not imply that all degree and program requirements have been met. Many programs set special course requirements and may require higher grade-point averages or other academic standards than those in this section. Such program requirements and standards are included with individual program descriptions in this catalog and in departmental, program, and college program manuals or policy statements. These special course requirements published in departmental, program or college program manuals or policy statements shall not be considered in conflict with this catalog and will have the same force as this catalog.

Residence

Residence requirements vary widely among doctoral programs. For specific requirements, consult the Degree Requirements section under individual departments and programs offering the doctoral degree.

Courses and Semester Hour Requirements

The doctoral degree cannot be earned solely by passing certain courses and accumulating a specified number of credit hours; however, a department or program may require a core group of courses for all of its doctoral students. Courses are generally concentrated in the student's major field, but some are normally taken in one or more complementary minor fields. In interdepartmental programs, the major work may be divided among two or more primary fields.

The Graduate School imposes no specific semester-hour requirements for the doctoral degree except for residence requirements included in individual degree program descriptions.

Foreign Language Requirement

Prior to scheduling the doctoral comprehensive examination, the Graduate School requires evidence that the student has a reading knowledge of one foreign language applicable to the student's field of study or has attained proficiency in a research-tool area such as computer sciences or experimental statistics. Other suitable foreign language substitutes may be approved by the Dean of Graduate Studies.

The Ph.D. program in History requires a reading knowledge of at least one foreign language determined by either four semesters of credit in a single foreign language (grade B average), a standardized test, or a translation exam. The Ph.D. program in Chemistry requires competency in an approved computer language, and the Ph.D. program in Psychology has established a computer knowledge requirement in lieu of the foreign language requirement. For information regarding the foreign language requirement in the Program of Linguistics, contact the Graduate Advisor. There is no foreign language requirement for the Ph.D. in the various engineering fields, but a research tool may be required as determined by the student's committee.

The foreign language requirement may be met by: 1) successfully passing an examination prepared by an appointee of the Dean of Graduate Studies; 2) making an acceptable score on the Educational Testing Service Graduate School Foreign Language Test; or 3) earning a grade of B or higher in French, German or Russian 4331 and 4332, or equivalents. The foreign language substitute requirement may be met by a method determined by the appropriate Committee on Graduate Studies and approved by the Dean of Graduate Studies.

Diagnostic Evaluation

During the student's first year of doctoral program work, the student must demonstrate potential to successfully complete a degree program. The method of assessing the student's potential will be determined by the appropriate Committee on Graduate Studies and may be in the form of a written or oral examination, personal interviews with faculty members, successful completion of certain courses in the first semester of residence, or by any combination of these methods. Results of the diagnostic evaluation may be: 1) approval to continue in the doctoral program; 2) approval to continue with specified remedial work; 3) failure, but with permission for assessment through a second diagnostic evaluation after a specified period; or 4) failure and termination in the program.

The diagnostic evaluation report must be filed in the Graduate School by the student's Graduate Advisor during the student's first year of doctoral program work but no later than the completion of the first 18 semester hours of coursework beyond appropriate master's level coursework, or the equivalent.

After the student successfully completes the diagnostic evaluation, the Dean of Graduate Studies will approve an examining committee, members of which are recommended by the Graduate Advisor and appropriate Committee on Graduate Studies. The committee will consist of no fewer than 3 voting members, at least two of whom must be from the student’s major area. One qualified external person who is not a member of the graduate faculty may serve as a voting member of a committee following a request accompanied by documentation, such as a vita, from the appropriate Committee on Graduate Studies to the Dean of Graduate Studies via the nomination form available from the Graduate School for this purpose and approval by the Dean of Graduate Studies. In interdisciplinary programs the committee must have no fewer than four members with at least two members representing each field concerned. Three members in traditional degree programs or four members in interdisciplinary degree programs constitute minimum requirements set by the Graduate School. Individual programs may require the committee to have more members and students are required to conform to such requirements. Students should consult with their program’s Graduate Advisor to make sure their committees have sufficient membership to meet program requirements.

The committee is responsible for design and direction of the student’s program. After the student has passed the comprehensive examination, the doctoral supervising committee may be altered or expanded to accommodate the dissertation research needs of the student, but the committee must include at least three voting members. Committees in interdisciplinary programs must include at least four voting members with two members coming from each discipline. Any external, non-voting members in addition to the required number of voting members of the committee must be approved by the Dean of Graduate Studies.

Comprehensive Examination

Students are eligible to take the comprehensive examination after giving evidence to their doctoral committee of adequate academic achievement by having completed all or most coursework requirements for a degree. The comprehensive examination usually marks the end of formal coursework and the beginning of concentrated work on dissertation research and preparation. The student must be enrolled in the Graduate School in the semester in which he/she takes the comprehensive examination.

The comprehensive examination may be written, oral or both. Its scope, content and form shall be determined by the student’s examining committee with approval of the appropriate Committee on Graduate Studies. The student’s Graduate Advisor must submit a Request for the Comprehensive Examination to the Graduate School and the request must indicate the time, place and form (oral and/or written) of the examination and include signatures of all members of the examining committee.

In some departments and programs comprehensive examinations are given semiannually so students should consult their Graduate Advisors in that program for appropriate regulations and procedures.

The comprehensive examination may result in: 1) unconditional pass and recommendation to proceed to the next phase of the program; 2) approval to remain in the program but a requirement to meet certain specified additional criteria; 3) failure, but with permission to retake the examination after a period specified by the examining committee; or 4) failure with recommendation not to continue in the program.

Time Limit

All requirements for the doctoral degree must be completed within four years after the student unconditionally passes the comprehensive examination.

Dissertation

A doctoral candidate/student must be enrolled in a nine-semester hour dissertation course (6999) in the semester in which the dissertation is defended. The dissertation represents the culmination of the student's academic efforts and so is expected to demonstrate original and independent research activity and be a significant contribution to knowledge.

Once the student is enrolled in the dissertation course, continuous enrollment is required. A student receiving advice and assistance from a faculty member in the preparation of a dissertation must register for the appropriate course even if the student is not on campus.

Registration in Doctoral Courses

  1. Registration in an individual study, research or similar course implies an expected level of effort on the part of the student that is at least equivalent to that of an organized course of the same credit value.
  2. Doctoral students shall not be required to register for more than nine credit hours during any long semester or summer, except that:
    1. Doctoral students who are enrolled in nine credit hours of organized courses and are also doing research related to their dissertation may be required to register for up to three hours of research for a total of 12 credit hours.
    2. Doctoral students supported as a graduate research or teaching assistant may be required to register for 12 credit hours (no more than nine credit hours to be in organized courses), as determined by the students' graduate program.
  3. Doctoral students who are required to register solely to satisfy a continuous enrollment requirement shall register for no more than three credit hours during each term.
  4. Doctoral students may not register for more than 12 semester hours in a semester or summer session unless such registration is approved in advance by the Dean of Graduate Studies.

Dissertation Requirements

All doctoral students must be aware of requirements and deadlines associated with the dissertation, final defense and submission of the final copies of the dissertation to the Graduate School. The deadline dates for each semester are published in the Graduate School Calendar at www.uta.edu/uta/acadcal.

Enrollment Requirement

Doctoral students must be enrolled in the appropriate 9-hour dissertation course in the semester in which the dissertation is defended.

Dissertation Manuscript Preparation

Students pursuing a doctoral degree must have the format of the dissertation manuscript approved by the Graduate School before the degree can be conferred. The Graduate School specifically checks the document for conformity to UT Arlington formatting requirements. Details regarding dissertation formatting requirements are described in the current edition of The UT Arlington Manual of Style, and the RAFT Template available online through the Virtual Graduate School Advisor and Turabian’s A Manual for Writers of Term Papers, Theses, and Dissertations (6th ed.). A template for students to use as a guide to proper dissertation formatting and appearance is available under “Thesis and Dissertation” in the section titled “Manual of Style and RAFT Template.”

The Graduate School offers Thesis and Dissertation Seminars each semester and encourages all Dissertation students to attend. These seminars provide attendees with detailed explanations of the style guides and hands-on experience with the template. In addition, all graduation procedures and requirements are covered in the seminars. Reservations are recommended and can be made online through the Virtual Graduate School Advisor.

Doctoral Dissertation Format Review

The format of all dissertations must be reviewed and approved by the Graduate School before the dissertation will be accepted as satisfying the dissertation requirement of the Doctoral degree. Students may submit dissertations to the Graduate School for checking as an electronic file using the electronic thesis and dissertation submission process or as hard-copy.

Preliminary Format Check: Dissertation students have the option to submit a portion of the dissertation to the Thesis and Dissertation Specialist in the Graduate School for a preliminary format check. The preliminary check is not a requirement for graduation and is provided as a service for students who have questions regarding formatting. Students can generally expect feedback from the preliminary check within 72 hours (excluding weekends and holidays). However, students should be aware that completed theses and dissertations submitted for mechanical check will be given priority over those submitted for preliminary checks.

Mechanical Check: In order to fulfill dissertation requirements, doctoral students must submit a copy of the dissertation to the Thesis and Dissertation Specialist in the Graduate School for a complete review of the format of the entire manuscript. This is called the mechanical check. Students may be required to resubmit the document for additional checks depending on the nature and number of formatting errors found. The final copies of the dissertation may be submitted to the Graduate School only when the mechanical check conducted by the Thesis and Dissertation Specialist reveals that the dissertation is properly formatted. Thus, the dissertation submitted for mechanical checking should be complete and as near to being in final format as possible.

Generally, students may expect the mechanical check to be completed within 72 hours of submission (excluding weekends and holidays). However, expect the mechanical check to take longer than 72 hours during peak submission periods which occur around submission deadlines. Semester deadlines for mechanical checks can be found in the Graduate School calendar (www.uta.edu/uta/acadcal).

Final Copies and Submission

Once the Thesis and Dissertation Specialist has approved the dissertation and the student has unconditionally passed the dissertation defense, the student may submit the final copy of the dissertation to the Graduate School for approval by the Dean of Graduate Studies. Students submitting electronically will be notified when their latest submission is accepted and no further submissions are required. Students submitting dissertations on paper must provide three unbound copies printed on minimum 25% cotton rag, minimum 20 lb. paper and each copy must be placed in separate, clearly labeled envelopes and accompanied by the Dissertation Final Three Checklist.

Regardless of submission format, all dissertations must be submitted by the deadline for final submission (see the online Graduate Calendar, http://grad.uta.edu/about/calendar/) and must be prepared according to regulations described in the current edition of The UTA Manual of Style and the RAFT Template available online through the Virtual Graduate School Advisor and Turabian’s A Manual for Writers of Term Papers, Theses, and Dissertations (6th ed.). All dissertation students must also submit the Thesis and Dissertation Data Sheet, and the Intellectual Property Statement and the appropriate Thesis and Dissertation Checklist. Ph.D. students are also encouraged to complete the Survey of Earned Doctorates. Students choosing to submit their dissertation in hardcopy format must submit the Microfilm Agreement Form. This form is not necessary when the dissertation is submitted electronically. All forms are available online through the Virtual Graduate School Advisor.

The final copy or copies of the dissertation are University property and a student may make no private agreements with employers, funding sources, or others that restrict or infringe upon University rights. Copyrights, where applicable, are held by the student author. Dissertation fees are explained in the Tuition and Fees section of the Graduate Catalog.

Dissertation Defense

A request for the dissertation defense must be filed in the Graduate School by the student before the defense date. The dissertation supervising committee must have copies of the dissertation at least two weeks prior to the dissertation defense.

The dissertation defense will be a public oral examination open to all members (faculty, students and invited guests) of the University community. Questioning of the candidate will be directed by the student's dissertation supervising committee. All members of the student's committee must be present at the defense.

Although the defense is concerned primarily with the dissertation research and its interpretation, the examining committee may explore the student's knowledge of areas relevant to the core of the dissertation problem.

The dissertation defense may result in a decision that the candidate has 1) passed unconditionally; 2) passed conditionally with remedial work specified by the committee; 3) failed, with permission to be re-examined after a specified period; or 4) failed and dismissed from the program. The dissertation must be approved unanimously by the student's dissertation supervising committee and by the Dean of Graduate Studies.

Regardless of the outcome of the defense, the dissertation defense report must be submitted to the Dean of Graduate Studies. When a scheduled defense is postponed or canceled, the Dean of Graduate Studies must receive written notice of this postponement or cancellation.

The final approved electronic copy or the final three approved unbound paper copies of the dissertation must be submitted to the Dean of Graduate Studies by the date specified in the Graduate School Calendar available at https://grad.uta.edu/leftMenuPages/gradcalendar.asp. When the final copy or copies are deposited with the Graduate School, the student will be billed for the required fees as explained in the Tuition and Fees section of this catalog.

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