Administration of the Advanced Degree Programs
Observance of Religious Holy Days
Course Auditing, Changes and Load
Course Designation System
Reservation of Courses for Graduate Credit
Enrollment in Graduate Courses by an Undergraduate Student Holding a Bachelor's Degree
Course and Transfer Credit
Extension Work, Correspondence Courses, and Credit by Examination
and Orientation for International Students
Registration Requirements and Credit for Thesis and Dissertation
Graduate School Deadlines
In Absentia Registration
Change of Graduate Major or Program
Grievances Other Than Grades
Graduate Assistantship/Associateship Policy
Student Educational Records Policy
Graduate students assume full responsibility for knowledge of all Graduate School and University rules, regulations and deadlines published in the Graduate Catalog and of all departmental and program requirements concerning their degree programs.
Each graduate program is governed by a Committee on Graduate Studies. The committee is composed of all full members of the graduate faculty in that program. Graduate faculty from allied fields may serve on the committee, when appropriate. In an interdepartmental program, the Committee on Graduate Studies is appointed by the Dean of Graduate Studies.
Each graduate program has a Graduate Advisor. The Graduate Advisor represents the Dean of Graduate Studies and the Committee on Graduate Studies in matters pertaining to advising graduate students in their academic areas. The Graduate Advisor's functions include registering graduate students and acting upon requests for drops, adds, section changes and special examinations; keeping graduate student records; and advising graduate students about their degree plans and programs of work. The name, office location and telephone number of each Graduate Advisor is listed at the beginning of each departmental or program description in this catalog.
A student who misses an examination, work assignment or other project because of an observance of a religious holy day will be given the opportunity to complete work missed within a reasonable time, provided that the student has properly notified the instructor. To meet notification requirements, the student must notify each instructor in writing of classes scheduled on dates he/she will be absent in observance of a religious holy day. Notification must be made within the first 15 class days and either personally delivered, acknowledged and dated by the instructor or sent by certified mail, return receipt requested. The student may not be penalized for these excused absences, but the instructor may respond appropriately if the student fails to complete satisfactorily the missed assignment or examination within a reasonable time after the excused absence.
A "religious holy day" means a holy day observed by a religion whose places of worship are exempt from property taxation under Section 11.20 of the Tax Code.
Subject to the following conditions, graduate credit will be given for grades of A, B or C (as well as P) for work done at The University of Texas at Arlington:
1. The student must maintain a B average in all work in the major.
2. The student must maintain a B average in all work in the minor or minors.
3. The student must maintain a B average in all advanced work.
With the exception of research, thesis and dissertation courses, only those courses so designated in this catalog are offered on a pass/fail (P/F) basis. The grade P is not included but the grade F is included in calculation of grade-point average.
No student will be allowed to repeat a course in order to change a passing grade. A student may repeat a course only if that course is specifically designated in this catalog as one that can be repeated for credit. A student who fails to receive credit (grade of D or F) may repeat a course in order to obtain credit, in which case the grades for both courses will count in computing the student's average.
Personal improvement courses, including but not limited to, individual or group music or art lessons and exercise and sports studies activities courses will not be used for the following: 1) to satisfy graduate degree requirements; 2) in computation of graduate grade-point averages or determination of academic probation or academic good standing in Graduate School; or 3) in calculation of grade-point averages for the purpose of admission to a Graduate Program or certification for graduation from a Graduate Program.
For work completed at other institutions, graduate credit may be granted only for grades of A or B. Courses taken on a pass/fail basis, or for which a grade lower than B was assigned, may not be considered for transfer to a graduate degree program at The University of Texas at Arlington. Courses with grades of A or B from other institutions may be submitted for transfer according to the procedure described in this catalog under the section entitled "Transfer Credit." Grades received in transfer courses are not included in calculation of the graduate grade-point average.
Types of grades (Valid Grades) that may be assigned in a course are generally determined by policies outlined in the paragraphs above. However, Valid Grades for independent study, conference, seminar and readings courses vary widely among departments; therefore, a statement on Valid Grades and special grading policies, if any, is given at the beginning of the course descriptions for each program in this catalog. If students are uncertain about Valid Grades for a course in which they are registered, they should consult the instructor at the beginning of the semester for that information. The Valid Grades for a course are printed on the instructor's copy of the class roll issued at the beginning of the semester and on the form on which the instructor reports students' grades at the end of the semester.
If an instructor assigns a grade that does not correspond to one of the Valid Grades for the course, the student's grade report from the Registrar will show a designation of N, meaning that no Valid Grade was received from the instructor. Because N grades are automatically converted to F at the end of the 12th week of class of the next regular semester, a student receiving an N designation on a grade report should contact the instructor immediately and request that a change from N to a Valid Grade be initiated by the instructor.
A graduate student who has been unable to complete all classes or laboratory assignments in a regular semester or summer session may, at the discretion of the instructor, receive an X designating an incomplete grade. The instructor may assign a final grade at a later time through a change of grade form.
All research, internship, dissertation, and thesis courses will be graded on a pass/fail basis. If a student undertakes a research, internship, thesis or dissertation course and does not complete it in the semester for which the student is registered in the course, a grade designation of R (research in progress) will be given instead of an X. A student who receives an R in a research, internship, thesis or dissertation course must re-register for the course and complete it with a grade of P in order to obtain academic credit (see paragraph below on "R" Grade). The only Valid Grades for three-hour thesis and three- and six-hour dissertation courses are R, F and W. The grade of P can be given only in six-hour thesis courses and nine-hour dissertation courses and, accordingly, the student must be enrolled in a six-hour thesis course or a nine-hour dissertation course the semester in which the student defends the thesis or dissertation and applies for graduation.
The grade of R (research in progress) is a permanent grade, but it is not included in any academic evaluation and does not carry credit value. This grade may be issued only for research, internship, thesis, dissertation or other specifically designated courses. For courses that carry R as the Valid Grade for incomplete progress (rather than the temporary grade of X), the student may receive a final grade only if the work is completed within a semester in which the student is enrolled in the course. To receive academic credit in an R-graded course, a student must re-register and successfully complete the course with a grade of P or a letter grade, whichever is the designated Valid Passing Grade for the course. Grading policy in some courses may change during the period covered by this catalog. Grading policy for each course each semester is printed on the instructor's class roll. Students should verify grading policy with the instructor at the beginning of each semester.
It is the obligation of the student, in attempting to resolve any student grievance regarding grades, first to make a serious effort to resolve the matter with the individual with whom the grievance originated. Individual instructors retain primary responsibility for assigning grades. The instructor's judgment is final unless compelling evidence shows discrimination, preferential treatment or procedural irregularities. If students wish to appeal, their requests must be submitted in writingon an appeal form available in departmental or program officesto the department chair or program director. Before considering a grievance, the department chair or program director will refer the issue to a departmental or program committee of graduate faculty. If the committee cannot reach a decision acceptable to the parties involved, the department chair or program director will issue a decision on the grievance. If students are dissatisfied with the chair or director's decision, they may appeal the case to the academic dean. If they are dissatisfied with the academic dean's decision, they may appeal it to the Dean of Graduate Studies. Students have one year from the day grades are posted to initiate a grievance concerning a grade. (For grievances other than those related to grades, see the catalog entry titled Grievances Other Than Grades.)
Graduate students are considered to be in good academic standing and making satisfactory progress in a degree program if they 1) meet all admission conditions within the time required and 2) maintain a 3.0 grade-point average on all coursework undertaken while in Graduate School. In addition, for financial aid purposes, a student must complete the following minimum number of hours in the last semester in which the student enrolled for six or more hours:
Enrollment as of Census Date Minimum Completion
Graduate students who fail to maintain an overall 3.0 grade-point average on their first six hours of graduate coursework taken as graduate students must, during the subsequent six semester hours of graduate coursework, raise their grade-point average to a 3.0 on all graduate work taken as a graduate student. During the period following the first six hours of graduate coursework in which the student failed to meet the 3.0 grade-point average, the student will be placed on academic probation. The student's record will be evaluated at the completion of each semester while on probation. Failure to meet the grade-point requirement at the completion of the first 12 hours of graduate coursework taken as a graduate student will result in automatic dismissal from the Graduate School.
If a student's overall grade-point average falls below 3.0 at any time after the completion of the first 12 hours of graduate work, the student will be placed on academic probation and must achieve an overall 3.0 GPA at the end of the following semester of enrollment. Failure to meet the 3.0 grade-point average at that point will result in automatic dismissal from the Graduate School. A student who has been dismissed from the Graduate School for failure to meet the 3.0 grade-point average requirement may be readmitted for further graduate study in the same or in a different program only if a petition (accompanied by a complete record of all college or university work previously taken) has been approved by the appropriate Committee on Graduate Studies and the Dean of Graduate Studies.
Personal improvement courses, including but not limited to, individual or group music or art lessons and exercise and sports studies courses will not be used for the following: 1) to satisfy graduate degree requirements; 2) in the computation of graduate grade-point averages or in the determination of academic probation or academic good standing in Graduate School; 3) or in the calculation of grade-point averages for the purpose of admission to a graduate program or certification for graduation from a graduate program.
A student must meet all requirements specified under Grades of Scholarship in this catalog to receive a graduate degree from The University of Texas at Arlington.
Any person who has credit in a particular course or who has a demonstrated need for the course content may be eligible for auditing that course if space is available. An auditor has the privilege of hearing and observing only; no University credit is granted for auditing. Audit applications may be secured from the Registrar's Office. A student may audit a graduate course only with permission of the instructor and approval of the Registrar. When the form has been completed and approved, the applicant, if currently enrolled, pays $20 per course at Bursar Services; if not enrolled, the applicant pays $100 per course. An academic department may place restrictions on the privilege of auditing or may deny permission to audit.
Graduate students who wish to change a schedule by either dropping or adding a course must first consult with their Graduate Advisor. Regulations pertaining to adding or dropping courses are described below. The rules apply to regular semesters, Summer Sessions, Maymesters, and Winter Sessions. The last day to drop a course taught in regular semesters is at the end of the 12th week of class. The last to drop a course in the other, non-traditional semesters corresponds to 75 percent of the duration of the course. The exact dates are stated in the published Schedule of Classes.
1. A student may not add a course after the end of late registration.
2. A graduate student dropping a course after the Census Date but on or before the end of the 12th week of class will receive a grade of W only if at the time of dropping the student is passing the course (has a grade of A, B or C); otherwise an F will be recorded.
3. A graduate student who desires to drop all courses for which the student is enrolled is reminded that such action constitutes a withdrawal from the University. The student should indicate intention to withdraw and drop all courses by filing a resignation form in the Office of the Registrar.
4. In most cases, a graduate student may not drop a course or withdraw from the University after the 12th week of class. Under extreme circumstances, the Dean of Graduate Studies may consider a petition to withdraw after the 12th week of class, but in no case may a graduate student selectively drop a course after the 12th week and remain enrolled in any other course.
A student who wishes to withdraw (resign) voluntarily from the University before the 12th week of class deadline must file a resignation form in the Office of the Registrar. After the 12th week of class, a graduate student or undergraduate student enrolled in a graduate course is not permitted to withdraw or to selectively drop courses; in exceptional cases, however, a graduate student may submit to the Dean of Graduate Studies a Petition to Withdraw after the 12th week of class. (Students should use the special Petition to Withdraw for this purpose.) If the petition is not approved, the student remains responsible for all coursework requirements. Therefore, students should not discontinue class attendance or course assignments unless they have been notified in writing that the Dean of Graduate Studies has approved the petition to withdraw.
The maximum course load for full-time graduate students is 15 semester hours in a regular semester and 12 hours in a summer session. Registration in excess of this maximum will be approved by the Dean of Graduate Studies only in exceptional circumstances. International students must be enrolled for a minimum of nine semester hours to maintain their visa status.
The example below provides an explanation of the designation system of graduate courses at The University of Texas at Arlington.
5313 CARBONATE PETROLOGY (2-3)
1. The four-digit number (5313) is the departmental unique numerical designation for the specific course listed.
a. The first digit (5) in the above example denotes the level of the course. Graduate courses are designated 5 or 6.
b. The second digit (3) denotes the semester hour credit of the course.
c. The third and fourth digits (1 and 3) are departmental designations and might or might not have sequential significance.
2. The first number in parentheses following the course title indicates the class hours per week devoted to lecture. The second number indicates the class hours per week devoted to laboratory, practice or field work for the fall or spring semester.
Each department or program has been assigned a unique two-, three- or four-character prefix for use in course designations on registration documents, transcripts and other University records. For example, the Carbonate Petrology 5313 course described above is taught in the Department of Geology and appears on student records as GEOL 5313. The two-, three- or four-character prefix is given in parentheses after the department or program name in the catalog section describing academic departments and programs.
Students previously dismissed from or denied admission to the Graduate School may not enroll in graduate courses or reserve courses for graduate credit.
An undergraduate student may not use graduate courses (numbered 5000 and above) to fulfill undergraduate degree requirements. However, an undergraduate at The University of Texas at Arlington who needs no more than 12 hours in one semester (six semester hours in one summer session) to complete all the requirements for a bachelor's degree may register for graduate courses for graduate credit if the following conditions are met:
1. All work for undergraduate credit must be completed during that semester or summer session.
2. Total registration for all work may not exceed 15 semester hours in a semester (or 12 semester hours in the summer sessions).
3. The student must submit to the Graduate Advisor a "Reservation of Courses for Graduate Credit by Undergraduate Students" form (available from Graduate Advisors). The reservation must be approved by the Graduate Advisor and the Dean of Graduate Studies, and the Registrar must certify that the reserved credit will not be applied to the student's undergraduate degree requirements. This form must be submitted in accordance with the deadlines printed in the Graduate School calendars in this catalog.
4. The student must have at least a 3.0 undergraduate GPA to be eligible to enroll in a graduate course and to reserve it for graduate degree credit.
5. Courses taken at U.T. Arlington and reserved for graduate credit may be applied to a master's degree program subject to the Grades of Scholarship conditions listed on page 31 of this catalog.
6.Credit is officially accepted for application to a graduate program only upon achievement of unconditional admission to Graduate School.
7. A maximum of 12 semester hours of graduate level courses may be reserved.
Students previously dismissed from or denied admission to the Graduate School may not enroll in graduate courses.
A student who is enrolled as an undergraduate but who holds a bachelor's degree may, with the approval of the Graduate Advisor, enroll in graduate courses (courses numbered at the 5000 level or above).
Upon unconditional admission to the Graduate School, a maximum of 12 semester hours of graduate level courses, excluding deficiency courses, may be applied to a master's degree program under the following conditions:
1. All courses so applied must have been completed no more than five years before enrollment in a graduate program at The University of Texas at Arlington.
2. Graduate courses taken at U.T. Arlington are subject to the Grades of Scholarship conditions listed on page 31 of this catalog.
3. If the student has completed more than 12 semester hours of graduate courses in undergraduate status, all graduate courses completed no more than five years before enrollment in a graduate program at The University of Texas at Arlington will become part of the graduate record and will be considered in computing the student's grade-point average.
4. The 12 semester hours that may be applied for credit toward a master's degree must be approved by the Graduate Advisor, the Committee on Graduate Studies, and the Dean of Graduate Studies. Approval is obtained by submitting a complete Tentative Program of Work that includes the courses taken in undergraduate status and all other courses to be used for credit toward the degree.
5. A student may elect not to apply any courses taken in degreed undergraduate status to a master's degree. In this case, no graduate courses taken in undergraduate status are applied to the student's graduate record. Selective application of courses is not permitted. If any courses are applied for credit toward a master's degree, all courses completed within the last five years will become part of the graduate record.
Courses taken in undergraduate status may not be applied directly to a doctoral program.
The student should consult with the appropriate Graduate Advisor before registering for graduate courses.
Some departments and colleges (i.e., the College of Business Administration) do not permit students to enroll in graduate courses unless they have been admitted to Graduate School.
Up to nine hours of advanced undergraduate credit from U.T. Arlington or another institution may be applied to a master's degree program if the hours have not been used to earn a previous degree and have the approval of the appropriate Graduate Studies Committee and the Dean of Graduate Studies.
No course that has been applied to any one degree, graduate or undergraduate, may be applied to any other degree, either directly or by substitution.
Equivalent coursework completed at other institutions of recognized standing may be transferred to a master's degree program after evaluation and approval of the appropriate Committee on Graduate Studies and the Dean of Graduate Studies. No more than nine hours of transfer credit will be granted except in the professional master's programs that require more than 36 hours of coursework. In such programs, the number of transfer hours is limited to 25 percent of the total program hours. This rule does not invalidate written agreements between graduate programs and the Graduate School or agreements that are stated elsewhere in this catalog. Transfer credit will be accepted only for organized courses in which the student received a grade of B or higher; however, transfer course grades are not included in calculating a student's U.T. Arlington graduate grade-point average. Courses completed prior to a student's admission into a U.T. Arlington master's degree program will be reviewed in terms of applicability to that program by the Committee on Graduate Studies and the Dean of Graduate Studies at the time the student submits a program of work.
Courses from other universities taken after a student has been admitted into a master's program at U.T. Arlington must be approved in advance by the appropriate Committee on Graduate Studies and the Dean of Graduate Studies. Before enrolling in transfer courses, the graduate student must file an approved Program of Work listing the proposed transfer work or a Request to Change Program of Work if the transfer work represents an amendment to the approved Program of Work on file with the Dean of Graduate Studies.
All work submitted for transfer credit must have been completed no more than five years before enrollment in a graduate program at The University of Texas at Arlington.
Transfer work is not accepted in doctoral programs; however, formal graduate-level coursework completed in the student's major area of doctoral study at other institutions granting doctoral degrees in the student's major may serve to establish the student's competency in those subject areas and may provide a basis for waiving some U.T. Arlington course requirements. Such waivers must be shown on the Program of Work, recommended by the student's advisory committee, and approved by the Committee on Graduate Studies of the student's major and by the Dean of Graduate Studies.
Extension -- Work done in extension classes may be applied toward an advanced degree under the same conditions that apply to transfer work, except that credit for extension work is limited to six credit hours.
Correspondence Courses -- Correspondence courses are not accepted for graduate credit.
Credit by Examination -- Credit by examination may not be used for graduate credit and no such credit, graduate or undergraduate, may appear on graduate student transcripts.
All new international graduate students must attend an orientation at the beginning of their initial semester at The University of Texas at Arlington. Those who do not attend the International Student Orientation before registration will not be allowed to register during the regular registration period and must attend a makeup orientation on the morning of the first class day, before registering and being assessed a late fee.
International graduate students are required to purchase The University of Texas at Arlington Student Health Insurance Plan. After the initial semester of enrollment, the insurance premium will be added automatically to the student's fees. If the student has health insurance coverage through 1) an employer of the student, spouse, or parents, or 2) U.S. or home-country government sponsorship, the student Health Insurance Plan may be waived. For outside insurance to qualify for the waiver, the coverage must include repatriation and medical evacuation benefits. If it does not cover repatriation and medical evacuation, and most U.S. policies will not, a supplemental policy must be purchased for that coverage. Students who wish to apply for the waiver must come to the International Office prior to registration to show proof of outside coverage and documentation describing benefits provided by the non-UTA insurance plan.
Students may not register for dissertation or thesis if they are not in good standing academically. After initial enrollment in the thesis or dissertation course, a student must maintain continuous enrollment in thesis or dissertation courses (summers excluded unless summer enrollment in thesis/dissertation is required by student's program) until the thesis or dissertation has been accepted by the Dean of Graduate Studies. Failure to maintain continuous enrollment may invalidate previous thesis or dissertation work.
A student receiving advice and assistance from a faculty member in preparation of a thesis or dissertation must register for the appropriate course even if the student is not on campus. Each semester after consulting with their Graduate Advisor, students must register for the amount of thesis or dissertation credit commensurate with the effort to be expended by the student and the thesis or dissertation advisor in preparation of the thesis or dissertation.
Thesis and dissertation courses will be graded on a pass/fail basis. A grade of R (research in progress) will be given for thesis or dissertation courses prior to the semester in which the thesis or dissertation is accepted by the Dean of Graduate Studies. The grade of R is a permanent grade that does not carry any credit value; therefore, since all master's programs require six credit hours of thesis and doctoral programs require nine credit hours of dissertation, the student must register for a six-semester hour course in thesis or a nine-semester hour course in dissertation for the semester in which the student expects to submit and defend the thesis or dissertation. (See Credit for Research, Internship, Thesis or Dissertation Courses.)
Each graduate student must complete degree requirements in accordance with the Graduate Catalog in force at the time the student entered the graduate program in which the degree will be awarded or, at the student's option, the catalog of any subsequent year in which the student was in residence. If a student chooses to complete degree requirements in accordance with the catalog of a year subsequent to that in which he/she entered the graduate program, the student must indicate that intention by filing a petition with the Dean of Graduate Studies before the beginning of registration for the semester in which the student expects to receive the degree. A special petition form is available in the Graduate School Office.
Changes in Graduate School regulations and policies become effective for all enrolled students in the year for which the catalog is in force, regardless of the year of initial enrollment. Therefore, each candidate for graduation must observe Graduate School regulations and follow graduation procedures prescribed in the Graduate Catalog in force in the intended semester of graduation.
Degrees are awarded at the end of the fall semester (December), spring semester (May) and summer session (August). Formal commencement ceremonies are held within the college or school in which the degree is earned. Candidates should contact the office of the dean of the appropriate unit for instructions concerning participation in the commencement ceremonies.
No honorary degree will be conferred by U.T. Arlington.
Students must be enrolled in the Graduate School for the semester in which they complete all graduate degree requirements and apply for graduation. Enrollment in courses outside the major and minor fields will not satisfy final semester enrollment requirements. In addition, the following items must be filed in the Graduate School:
1. All graduating students must file an Application for Graduation by the deadline specified in the Graduate School calendar for the semester of graduation. The application is not transferable to a subsequent semester; therefore, if a student does not graduate in the semester indicated in the initial application, that application will be canceled and a new one must be filed for the semester of graduation.
Students who fail to apply for graduation by the deadline specified in the Graduate School calendar may apply late by completing the Application for Graduation and paying both the diploma fee and the late fee. Applications for graduation will be accepted with a late fee for 30 calendar days after the deadline for applying for graduation. (If this date falls on a weekend, the deadline for applying late will be the Friday before the date.) After thatdate, no applications will be accepted and students must apply for graduation for a subsequent semester.
Applicants for graduation will be billed for the diploma fee and, as appropriate, for thesis and dissertation fees and the late fee. The diploma fee and the late fee are non-transferable and non-refundable. See the section titled Tuition and Fees in this catalog for information on specific fees.
2. Each master's program student must:
a. the six-hour thesis course if a thesis plan student
b. the master's comprehensive course or equivalent if required by the student's program
c. at least one graduate course in the student's program if not enrolled in a or b above
d. the Application for Graduation
e. the Application for Candidacy and Final Program of Work
f. three unbound copies of the final approved thesis and a completed Thesis and Dissertation Data Sheet (not applicable for non-thesis degree plan)
g. a request for the final master's examination
h. the Final Master's Examination Report
i. the University microfilm agreement (thesis only)
j. the copyright authorization (optional) (thesis only)
k. the thesis binding, microfilming and (optional) copyright fees (thesis only)
l. the diploma fee
3. Each Ph.D. candidate must:
a. the nine-hour dissertation course
b. the Application for Graduation
c. the Application for Candidacy and Final Program of Work
d. three unbound copies of the final approved dissertation and a completed Thesis and Dissertation Data Sheet
e. a request for the dissertation defense
f. the Dissertation Defense Report
g. the University microfilm agreement
h. the copyright authorization (optional)
i. the National Research Council Survey of Earned Doctorates form
j. the dissertation binding, microfilming and (optional) copyright fees
k. the diploma fee
For more information about the submission of theses and dissertations, consult the Thesis and Dissertation Manual of Style available on the Web at www2.uta.edu/edt/ and K. Turabian, A Manual for Writers of Term Papers, Theses, and Dissertations (6th ed.), available at the University Bookstore.
All Graduate School deadlines, as indicated on the calendar or in the explanation of policies and procedures, unless otherwise stated, are final at 5 p.m. of the date specified. By this time all transactions must be completed and documents received in the Office of the Dean of Graduate Studies. Transactions and documents requiring action or approval of Graduate Advisors, committees, instructors, department chairmen, academic deans or others prior to receipt by the Graduate School should be initiated by the appropriate person (student, instructor, Graduate Advisor or other) sufficiently in advance of the Graduate School deadline for the required actions to be taken and approvals received.
Candidates for a degree who have completed all requirements for graduation by the last date to qualify for in absentia registration (see the Graduate School calendars in this catalog) and who need to register at the University for the sole purpose of having a degree conferred may be qualified to register in absentia in the semester or summer session consecutive to their last enrollment in coursework and/or thesis/dissertation. Students registered in absentia may not enroll for courses. No refund is made for cancellation of in absentia registration. In addition to paying the cost of in absentia registration, candidates must file an application for graduation and pay the diploma fee for the semester of graduation. In absentia registration requires permission of the Graduate Advisor and the Dean of Graduate Studies. Students may obtain the Request to Register in Absentia Form from the Graduate School.
Students wishing to change graduate majors or programs from the one in which they are enrolled currently or in which they were enrolled during their most recent semester at U.T. Arlington must initiate the change by completing the appropriate form available in the Office of the Dean of Graduate Studies. Students are encouraged to consult the Graduate Advisor of the new program regarding program admission and degree requirements before requesting a program change.
Students may request exceptions to published rules by filing a petition with the Dean of Graduate Studies. Limited exceptions to some rules may be approved if the facts presented by the petitioner fully justify an exception, as regarded by the Committee on Graduate Studies and the Dean of Graduate Studies. All petitions must be submitted on petition forms available in the Graduate School Office. Special forms for withdrawal and in absentia registration are available in the Graduate School and must be used by students petitioning for withdrawal or requesting in absentia registration.
In attempting to resolve graduate student grievances, the student must first make a serious effort to resolve the matter with the individual with whom the grievance originated. Grievances involving matters other than grades are appealed to the department chair or office director, then to the Dean of Graduate Studies (except in personnel matters, in which cases the appeal is to the Provost unless questions regarding a graduate assistant or graduate associate are involved), Vice President for Business Affairs, or Vice President for Undergraduate Academic and Student Affairs, as determined by the nature of the grievance. If the matter remains unresolved at this level, the student may appeal to the Provost. The decision of the Provost is final. For grievances involving grades, see the catalog entry titled Grievances Related to Grades.
All students are expected to pursue their academic careers with honesty and integrity. Academic dishonesty includes, but is not limited to, cheating on a test or other coursework, plagiarism (offering the work of another as one’s own) and unauthorized collaboration with another person. Students found responsible for dishonesty in their academic pursuits are subject to penalties that may range from disciplinary probation, suspension or expulsion from the University.
In accordance with the Rules and Regulations of the Board of Regents of The University of Texas System (Part One, Chapter VI), institutional procedures regarding allegations of academic dishonesty are outlined in Part Two, Chapter 2, of the U.T. Arlington Handbook of Operating Procedures. This information may be obtained by accessing the Dean of Students’ Web site at www.uta.edu/studentaffairs/dos or the Student Judicial Affairs’ Web site at www.uta.edu/studentaffairs/judicialaffairs. Copies of each regulation can be obtained in the Dean of Students’ Office on the lowel level of the University Center.
Graduate teaching and research assistantships and associateships are funded through state appropriations and federal, state, local and private grants for at least three principal reasons. First, employment of graduate students in teaching and in research positions during their graduate education encourages and supports their participation in these two major functions of a university and thereby strengthens the quality of the students' educational experience. Second, assistantships and associateships provide direct financial support to outstanding students who are essential to the development of quality graduate programs. Third, graduate students provide valuable and necessary services to the University in their roles as teaching and research assistants and associates. It must be kept in mind, however, that graduate assistants and associates are first and foremost students. As such, their most important task is to complete their degree requirements in a timely fashion; this is the primary expectation of the University as well.
The University of Texas at Arlington supports the "Resolution Regarding Graduate Scholars, Fellows, Trainees, and Assistants" of The Council of Graduate Schools in the United States. A copy of the resolution and list of signatory institutions is available in the Graduate School and can be viewed at www.cgsnet.org/publicationsPolicyRes/resolutions.htm
To assure the appointment of the most highly qualified students available and to best realize the principal objectives for which graduate assistants are employed, The University of Texas at Arlington has adopted the following policies and regulations, all provisions of which apply to both graduate assistantships and graduate associateships.
A student must have an unconditional admission status to be eligible to hold a graduate assistantship.
Before being appointed to an assistantship at U.T. Arlington, a student whose native language is not English must submit a score of 45 or higher on the Test of Spoken English (TSE-A). An applicant who is a non-native speaker of English and who wishes to be considered for an assistantship should take the TSE-A before arriving in the United States and have the score sent to U.T. Arlington. Score reports submitted directly by the student or those marked "Student Copy" or "Applicant's Copy" are not considered official and will not be accepted by the University. Holding a degree(s) from a U.S. college or university does not exempt from this requirement assistantship applicants who are non-native speakers of English. The TSE-A is administered at TOEFL test centers around the world. See the catalog entry titled Documentation and Application Evaluation Charges Required for further information.
Students who do not achieve scores on the TSE-A or SPEAK sufficiently high enough to satisfy the English proficiency requirements for graduate teaching assistants must enroll in the Developmental English Program and be certified for English proficiency before becoming eligible to hold a teaching assistantship. This 10-week program, offered by the U.T. Arlington English Language Institute, emphasizes oral presentation skills and accent reduction. Registration is in 402 Hammond Hall, and the charge is $460, payable at the time of registration. Contact the English Language Institute at 817-272-2730 for details, including the current class schedule and charges.
Although a student may be appointed initially to a graduate assistantship for a full academic year, continuation of the appointment beyond the first semester is subject to the following conditions:
1. The student must be in good standing in the University. A student on academic probation is not in good standing and, therefore, is not eligible to hold an assistantship.
2. The student must be making satisfactory progress toward an advanced degree.
3. The student must have performed assigned assistantship duties satisfactorily in the preceding semester(s) as determined by the department in which the assistantship is held.
A department may limit the number of semesters during which a graduate student may hold an assistantship.
Graduate teaching and research assistants employed at least 20 hours per week in positions related to their degree programs are entitled to Texas resident tuition rates. Eligibility for the resident rate must be certified prior to registration by the dean of the college in which the assistantship is held; otherwise, full tuition will be assessed.
Non-resident or international students holding less than full assistantships (full meaning 20 hours employment per week) are not eligible for Texas resident rates.
Graduate assistants may register for and must complete no more than 12 semester hours and no fewer than nine semester hours per semester. They may register for no more than 12 semester hours and no fewer than six semester hours for the three summer sessions. Upon written recommendation of the department and approval of the Dean of Graduate Studies, the minimum registration limit may be reduced to six semester hours for students who have completed all coursework, are registered for thesis or dissertation only, and have filed an approved program of work. A load of more than 12 semester hours must be approved in advance by the Dean of Graduate Studies.
In accepting a graduate assistantship, students agree to devote their efforts to graduate studies and assistantship responsibilities and, therefore, agree to hold no employment above and beyond the assistantship.
In rare circumstances, however, additional employment may be justified. Any graduate assistant wishing to hold employment in an off-campus job or in any University position outside the assistantship appointment is required to file a Request for Approval of Outside Employment, available in the office of the Dean of Graduate Studies.
A graduate student cannot hold an assistantship or a combination of assistantships or other University positions in excess of half-time employment (20 hours per week) without permission of the department or program in which the student is enrolled and written approval of the Dean of Graduate Studies.
Graduate assistants are under the direction of the department chair with regard to assistantship responsibilities and assignments.
Students may have access to their own educational records during regular office hours by contacting the person or the office that maintains these records. A student may appear in person or make a written request for a copy of the record to be mailed. Another person may not see a student's educational records unless the student gives written permission. One exception allows a parent or guardian who is providing one-half or more of the student's financial support to obtain the educational record. Faculty and staff members of the University have access to student educational records in performance of regular duties. If an educational record contains information on more than one student, then a student desiring access may review only parts pertaining to that student.
Students may have official copies of their U.T. Arlington transcripts mailed to other institutions or may obtain copies for their own use. A student must sign a request form in the Registrar's Office or mail a signed, written request to release the transcript. Transcripts also may be requested through the U.T. Arlington Web page at www.uta.edu/transcripts. Requests will not be accepted by telephone or from persons other than the student without that student's written permission.
The Family Educational Rights and Privacy Act of 1974 provides that a university may release directory-type information about students. The information released may include the following items: the student's name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height if a member of an athletic team, dates of attendance, degrees and awards received, and the last educational institution attended. Each year U.T. Arlington publishes a student directory that contains the student's name, major field of study and telephone number. The law states that a student has the right to withhold this information from the public and other students. A form requesting the withholding of this information is available in the Registrar's Office. Directory-type information also may be withheld by calling the U.T. Arlington SAM telephone system. Unless this form is completed before the Census Date of the fall semester, this data will be released as public information.
Students have the right to challenge the content of their educational records to insure that their records are not inaccurate, misleading or in violation of other rights of the students. This allows students an opportunity to correct inaccurate or misleading information and permits written explanation concerning the content of the records. Any evidence regarding an inaccurate or misleading record should be presented to the individual in charge of the office where the record is maintained.
For admission, applicants are requested to submit their Social Security number, which serves as the basis for identification of various University records. Usage will vary according to requirements of the office in which the record is located.
A more detailed statement of the records policy is available in the Office of the Senior Vice President for Finance and Administration, Room 300, Davis Hall.